Purchasing Clerk | Seasonal at Auberge Collection

Florence, Tuscany, Italy -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Internal Controls, Stock Rotation, Receiving Goods, Purchase Order Processing, Food Safety Standards, Storeroom Organization, Requisition Fulfillment, Perpetual Inventory, Accuracy, Accountability, Collaboration, Problem Solving, Organization, Compliance, Hospitality Standards

Industry

Hospitality

Description

Company Description Collegio alla Querce, Auberge Collection is a hilltop Italian retreat – once a cherished educational institution – and the only hotel in the city of Florence that provides sweeping vistas of both Florence’s historic town center and the rolling hills of Tuscany. Offering unmatched views of the iconic Duomo, the hotel’s gracious, 16th-century buildings are set in breathtaking terraced gardens. Perfectly placed in the city to offer the best of two worlds, the hotel offers 49 Guest Rooms, 28 Suites, and 6 Grand Suites. Multiple dining venues and event spaces include La Gamella, a fine-dining Italian restaurant with The Chef’s Table at its heart, mischievous Bar Bertelli, housed in the former principal’s office, poolside Cafe Focolare, and the original chapel, Sala Dorati and theatre, Il Teatro. Aelia Spa, the first-ever spa in partnership with Furtuna Skin, is a nature-ensconced haven dedicated to holistic wellbeing. The resort will also host a range of connection-driven experiences revealing Florence’s multifaceted Renaissance spirit. For more information: auberge.com/collegioallaquerce Job Description At Auberge Collection, we redefine luxury through authenticity, precision, and an unwavering commitment to excellence behind the scenes. As a Purchasing Clerk, you will play a vital role in safeguarding the quality, integrity, and efficiency of our hotel operations. Through meticulous organization, strict adherence to internal controls, and close collaboration with departments, you will ensure that every product entering and circulating within the hotel meets the highest standards. This role is an invitation to uphold the foundation of exceptional hospitality. As a Purchasing Clerk at Auberge Collection, you will ensure that every item — from fine wines to essential operating supplies — is received, stored, and distributed with accuracy, care, and accountability. You will: Verify all incoming goods against delivery orders, invoices, food specifications, and purchase records to ensure accuracy in type, quantity, price, and quality. Issue, store, price, and rotate all incoming goods while maintaining optimal stock balance and proper inventory levels. Maintain clear labeling of storeroom items, including minimum and maximum levels, to facilitate efficient reordering and stock rotation. Ensure all goods received are stored promptly in their designated areas, following proper food safety standards, including date marking and correct color-coded storage procedures. Safeguard storerooms and loading dock areas, ensuring they remain secure, clean, organized, and locked when unattended. Process and fulfill store requisitions in a timely manner, ensuring all requests are properly authorized and acknowledged. Price Food & Beverage requisitions and transfers accurately and maintain perpetual inventory records for liquor and wine. Complete daily, weekly, monthly, quarterly, and annual inventories for food, beverage, groceries, sundries, and operating equipment. Coordinate closely with the Receiving team to ensure a seamless transition of goods from delivery to storage. Replenish stock as required and prepare Purchase Orders for Purchasing Manager approval in accordance with established procedures. Handle the physical movement of goods, including loading and unloading carts, ensuring proper placement in storerooms. Ensure all local and corporate policies, internal controls, procedures, and safeguards related to the Purchasing Department are strictly followed. Maintain accurate documentation, including after-hours issues, in full compliance with internal control standards. This list is not exhaustive; additional responsibilities may be assigned based on operational needs. Qualifications Clear understanding of internal controls and the importance of compliance within a luxury hospitality environment. Strong knowledge of hotel quality and service standards, with cross-training in kitchen operations and food product quality considered an asset. Exceptional organizational skills with the ability to manage multiple inventory streams accurately and efficiently. Strong interpersonal skills to collaborate effectively with cross-functional teams, department leaders, and vendor delivery personnel. Practical problem-solving abilities within the scope of purchasing and inventory responsibilities. Commitment to working in a safe, prudent, and highly organized manner at all times. Additional Information Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports. Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo. The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus. For more information, please visit www.friedkin.com. Auberge Collection LLC is an Equal Opportunity Employer, M/F/D/V. Auberge Collection LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Collection LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Type: Non-Management

Responsibilities

The Purchasing Clerk will verify all incoming goods against documentation for accuracy in type, quantity, price, and quality, while also managing storage, pricing, and rotation of all incoming items to maintain optimal stock levels. Responsibilities include processing requisitions, conducting regular inventories for various supplies, and ensuring strict adherence to all local and corporate purchasing policies and internal controls.