Purchasing Clerk - The Cape Town EDITION Hotel (Pre-opening) at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION

Cape Town, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

0.0

Posted On

06 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Control, Procurement, Financial Record Keeping, Food Safety, Vendor Management, Arithmetic Computation, Computer Skills, Time Management, Detail Orientation, Communication, Telephone Etiquette, Product Quality Inspection, FIFO, Cold Chain Compliance, Data Entry, Logistics

Industry

Hospitality

Description

POSITION SUMMARY Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. CRITICAL TASKS Safety and Security * Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment. * Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor. * Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel. * Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury. * Follow policies and procedures for the safe operation and storage of tools, equipment, and machines. * Maintain awareness of undesirable persons on property premises. Policies and Procedures * Maintain confidentiality of proprietary materials and information. * Follow company and department policies and procedures. * Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures. * Protect the privacy and security of guests and coworkers. * Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures. * Perform other reasonable job duties as requested by Supervisors. Communication * Speak to guests and co-workers using clear, appropriate and professional language. * Talk with and listen to other employees to effectively exchange information. * Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. * Exchange information with other employees using electronic devices (e.g., pagers and two-way radios, email). * Provide assistance to coworkers, ensuring they understand their tasks. * Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness. Working with Others * Support all co-workers and treat them with dignity and respect. * Develop and maintain positive and productive working relationships with other employees and departments. * Partner with and assist others to promote an environment of teamwork and achieve common goals. * Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Quality Assurance/Quality Improvement * Comply with quality assurance expectations and standards. Physical Tasks * Read and visually verify information in a variety of formats (e.g., small print). * Visually inspect tools, equipment, or machines (e.g., to identify defects). * Enter and locate work-related information using computers and/or point of sale systems. * Stand, sit, or walk for an extended period of time or for an entire work shift. * Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. * Move through narrow, confined, or elevated spaces. * Move over sloping, uneven, or slippery surfaces. * Reach overhead and below the knees, including bending, twisting, pulling, and stooping. General Procurement * Conduct inventory audits to determine inventory levels and needs. * Lock and unlock secure merchandise storage areas. * Notify manager/supervisor of low stock levels in a timely manner. * Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary. * Verify and track received inventory and complete inventory reports and logs. * Order packaging, raw materials, and supplies as needed. * Reconcile shipping invoices and receiving reports to ensure count accuracy. * Complete requisition forms for inventory and supplies. * Use technology to send, receive, and print out product requisitions. * Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports. * Troubleshoot vendor delivery issues. * Oversee return process by verifying counts, shipping addresses, labels, etc. Finance * Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. * Post invoices using computer programs. * Calculate figures for food inventories, orders, and costs. General Food - Stocking/Receiving * Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management. * Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas. * Reduce workplace hazards in storeroom by following safe handling and storage policies and procedures. * Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots. * Monitor PAR levels for all food items to ensure proper levels. * Date, label, and rotate all items according to company standards. * Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness. CRITICAL COMPETENCIES Analytical Skills * Arithmetic Computation * Computer Skills * Learning * Decision-Making Interpersonal Skills * Team Work * Diversity Relations * Interpersonal Skills * Customer Service Orientation Communications * English Language Proficiency * Listening * Communication * Applied Reading * Telephone Etiquette Skills Personal Attributes * Dependability * Safety Orientation * Integrity * Positive Demeanor * Stress Tolerance * Presentation * Adaptability/Flexibility * Initiative Organization * Detail Orientation * Time Management * Planning and Organizing * Multi-Tasking Physical Abilities * Proper Lifting Techniques General Procurement * Inventory Control Food - Stocking/Receiving * Product Quality and Appearance * Sanitation Systems PREFERRED QUALIFICATIONS Education Matric and Finance or Tourism Diploma or Degree Related Work Experience At least 1 year of related work experience Supervisory Experience No supervisory experience is required At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. #LI-TK1 #LI-On-site EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reach of Marriott International to create an entirely new experience in the world of hospitality. EDITION delivers the best of both worlds in a delicate balancing act – polish with personality, perfectionism with individualism, and comfort with charisma and charm. The brand targets sophisticated, knowledgeable consumers who understand quality, originality, design, and service excellence, but who want it without limitations – breaking the bounds of convention and demanding an attitude and a feeling wrapped in a package that showcases the exceptional. But to create this magical experience, we need you. We are looking for outgoing, authentically amazing people who are looking for a place to work that inspires them, challenges them and makes them proud to come to work. A place where service comes from the heart, not from a handbook. A place that delivers a never-ending theatrical performance that continuously delights and enchants each and every one of our guests. We invite you to join us today. In joining EDITION, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

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Responsibilities

Manage food inventories, process deliveries, and maintain accurate financial records for invoices and costs. Ensure food safety compliance and coordinate with vendors to resolve delivery discrepancies.