Purchasing Coordinator at A Tool Shed Inc

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

21.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Supply Chain Coordination, Negotiating, Order Tracking, Record Keeping, Vendor Relationship Management, Organizational Skills, Communication, Analytical Skills, Cost Efficiency, Inventory Management, Forecasting, Attention To Detail

Industry

Equipment Rental Services

Description

About the Role: The Purchasing Coordinator plays a critical role in managing and streamlining the procurement process to ensure the timely acquisition of goods and services necessary for business operations. This position involves coordinating with suppliers, internal departments, and logistics teams to maintain optimal inventory levels and support production schedules. The Purchasing Coordinator is responsible for negotiating terms, tracking orders, and resolving any issues related to purchase orders or deliveries. By maintaining accurate records and fostering strong vendor relationships, this role contributes to cost efficiency and operational continuity. Ultimately, the Purchasing Coordinator ensures that procurement activities align with company policies and strategic objectives, supporting overall business success. Minimum Qualifications: * High school diploma or equivalent. * At least 2 years of experience in purchasing, procurement, or supply chain coordination. * Proficiency with procurement software and Microsoft Office Suite, especially Excel. * Strong organizational skills with the ability to manage multiple priorities and deadlines. * Excellent communication skills, both written and verbal. * Maintain a cooperative working relationship with co-workers. * Must be able to maintain a high degree of patience and offer and receive constructive criticism when necessary. Preferred Qualifications: * Experience working within manufacturing or distribution industries. * Demonstrated ability to analyze market trends and supplier performance data. * Knowledge of contract negotiation and vendor management best practices. * Associate or bachelor's degree in business, Supply Chain Management, or related field preferred. Responsibilities: * Manage and process purchase orders from initiation through delivery, ensuring accuracy and compliance with company policies. * Communicate regularly with suppliers to confirm order status, negotiate pricing, and resolve any discrepancies or delays. * Collaborate with internal departments such as inventory management, production, and finance to forecast needs and coordinate procurement schedules. * Maintain detailed records of purchases, pricing, and supplier performance to support reporting and audit requirements. * Assist in vendor evaluation and selection processes to ensure quality, cost-effectiveness, and reliability of supply. Skills: The Purchasing Coordinator utilizes strong organizational and communication skills daily to coordinate between suppliers and internal teams, ensuring smooth procurement operations. Analytical skills are applied to evaluate supplier proposals, monitor inventory levels, and identify cost-saving opportunities. Proficiency in procurement software and systems enables efficient order processing and accurate record-keeping. Negotiation skills are essential when discussing terms and resolving issues with vendors to maintain favorable agreements. Additionally, attention to detail ensures compliance with company policies and supports accurate reporting and audit readiness. Working Conditions: Most work will be indoors with general office and warehouse conditions. This job requires constant interaction with co-workers and vendors. Must be comfortable with speaking on the telephone and using a computer for inventory control and Internet research. Must be able to work with the pressures of time constraints.

Responsibilities

The Purchasing Coordinator manages and processes purchase orders from initiation through delivery, ensuring accuracy and compliance, while regularly communicating with suppliers to confirm status, negotiate pricing, and resolve discrepancies. This role also involves collaborating with internal departments like inventory and production to forecast needs and maintain detailed records of purchases and supplier performance.