POSITION SUMMARY:

The Purchasing Coordinator is responsible for purchasing backordered material for various locations as well as maintaining stock levels. The Coordinator is also responsible for negotiating the best vendor terms, pricing, and delivery with the supplier. This position also requires maintenance of pricing in both the company’s internal system and customer price lists. The Purchasing Coordinator must work closely and cooperatively with the Inventory, Service, Sales, and Manufacturing Departments. This position requires administration skills of monitoring the completion of orders and authorizing payment, managing and compiling data in the accounting software or spreadsheets, and conforming vendor part numbers and descriptions to the Company accounting system. The Purchasing Coordinator creates new parts to be added into the system. This person must have excellent attention to detail, communication, and organization skills.

JOB QUALIFICATIONS:

• High school graduate or GED equivalent from an accredited institution; Bachelor’s Degree preferred.
• 1-3 years of experience in a Purchasing Coordinator, Purchasing Agent, Pricing Analyst, or other pricing/parts-related role.
• Experience with purchase order systems and inventory systems. Experience with NetSuite or similar ERP system preferred.
• Demonstrated excellent verbal and written communication skills.
• Highly proficient computer skills with MS Word, Excel, Outlook, and the Internet.
• Demonstrates problem-solving skills and a keen attention to details and accuracy.
• Demonstrates communication, prioritization, and time management skills.

• Works directly with suppliers on a daily basis, while maintaining good customer service.
• Responsible for ordering proper parts and quantities of parts, components, materials, supplies, equipment, and tools to match Company needs.
• Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services. Places blanket purchase orders for high volume inventory items.
• Update and maintain system pricing for parts and components for customer price lists and suppliers.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, and distribution capabilities.
• Select the most cost-effective product delivery method. Monitor product inventories to prevent the need for rush deliveries. Minimize freight charges whenever possible.
• Responsible for returns to customers and vendors in a timely manner.
• Monitor and follow applicable laws and regulations.
• Work closely with other departments to provide the best possible internal service.
• Collaborate with management and peers to identify best practices to provide continuous improvement in the quality of pricing activities and trends.