PURCHASING EXECUTIVE at Indeed

Johor, Johor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 27

Salary

60000.0

Posted On

06 Oct, 26

Experience

14 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Pharmaceutical Manufacturing

Description

Full job description

JOB SUMMARY

The Purchasing Executive is responsible for sourcing, procuring, and managing medicines, healthcare products, and pharmacy-related supplies to support retail operations. This role ensures optimal stock availability, competitive pricing, accurate documentation, and compliance with pharmaceutical regulations while maintaining strong relationships with suppliers, distributors, warehouse, and operations teams.

JOB RESPONSIBILITIES

1. Purchasing & Vendor Management

Procure branded, generic, and OTC medicines from approved and authorized suppliers
Source new products and suppliers in line with company requirements and regulatory standards
Negotiate pricing, promotional schemes, rebates, credit terms, and return arrangements
Maintain good relationships with suppliers and distributors to ensure continuous supply

2. Inventory & Stock Control

Monitor stock levels to ensure optimum inventory and prevent stock-outs or overstocking
Track fast-moving, slow-moving, and non-moving items
Manage near-expiry and expired stock in accordance with company policy
Support stock forecasting and replenishment planning for retail outlets

3. Purchase Order & System Management

Generate, process, and track purchase orders using Dynamod or related pharmacy management systems
Ensure accuracy of purchase data including quantities, pricing, batch numbers, and expiry dates
Maintain proper documentation for audits and internal records

4. Compliance & Documentation

Ensure all purchases comply with pharmacy regulations, MOH guidelines, and internal SOPs
Verify supplier invoices, delivery orders, batch details, and expiry documentation
Support internal and external audits when required

5. Coordination & Communication

Coordinate closely with warehouse, finance, and operation teams for smooth operations
Follow up on delivery schedules and resolve supply or discrepancy issues promptly
Prepare purchasing-related reports as required by management

REQUIRED QUALIFICATIONS & SKILLS

1. Education & Experience

Diploma or Degree in Pharmacy, Business Administration, Supply Chain, or related fields
Minimum 2 years of experience in pharmacy retail, distribution, or healthcare purchasing

2. Technical & Functional Skills

Good knowledge of medicines, pharmaceutical brands, and inventory control
Experience using Dynamod or other pharmacy management systems is an advantage
Strong negotiation, vendor management, and cost-control skills
Ability to analyze stock data and purchasing trends

3. Personal Attributes

Strong attention to detail and accuracy
Good communication and interpersonal skills
Able to work independently and meet deadlines
Proactive, organized, and able to handle pressure in a fast-paced environment

Job Types: Full-time, Permanent, Contract

Pay: RM2,800.00 - RM3,800.00 per month

Benefits:

Free parking
Maternity leave
Opportunities for promotion
Parental leave
Professional development

Application Question(s):

Expected salary?
Notice period?

Experience:

Purchasing: 1 year (Preferred)

How To Apply:

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Responsibilities