Purchasing Manager (Full-Time) at Pelican Bay Foundation, Inc.

Pelican Bay, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Vendor Management, Inventory Control, Cost Management, Quality Control, Food & Beverage Purchasing, Contract Negotiation, Budget Preparation, Receiving Operations, Food Safety Compliance, ServSafe Certification, Team Supervision, Staff Scheduling, POS Systems, Inventory Software, Financial Acumen

Industry

Hospitality

Description

Description About Pelican Bay Foundation Pelican Bay Foundation is the premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, situated on more than three square miles and bordered by pristine white-sand beaches, our community offers the most diverse slate of amenities and activities anywhere in the region. The Foundation manages all common areas, including two beach facilities and two private beachfront restaurants, two tennis facilities, two boardwalks, the Fitness Center and Wellness Studio, the Community Center, and approximately 90 acres of land. About the Position The Purchasing Manager, reporting to the Director of Food & Beverage, leads the Purchasing & Receiving Department for the Foundation. This role oversees the sourcing, procurement, and distribution of all Food & Beverage products, supplies, equipment, and approved services. The Purchasing Manager ensures quality control, inventory accuracy, cost management, vendor compliance, and adherence to all safety and regulatory standards. What You’ll Do Procurement & Vendor Management Manage purchasing operations for all Food & Beverage outlets and departments. Develop and maintain strong vendor relationships; negotiate pricing and review contracts. Ensure competitive pricing, product quality, and service standards. Coordinate timely and accurate delivery of products to all outlets. Review and verify purchase orders, invoices, and inventory requests for accuracy. Support annual budget preparation and ongoing expense control initiatives. Receiving & Inventory Control Oversee daily Receiving Department operations Foundation-wide. Inspect deliveries to ensure quality, accuracy, and proper condition. Resolve discrepancies with vendors in a timely and professional manner. Maintain proper product rotation (FIFO) and food safety compliance. Establish and monitor par levels to prevent shortages and overages. Participate in monthly inventory counts and inventory data management. Ensure storage areas meet cleanliness, organization, and safety standards. Quality Assurance & Food Safety Verify quality standards of raw and prepared food products. Ensure compliance with all local, state, and federal regulations. Maintain readiness for FL DBPR health inspections and oversee corrective actions as needed. Maintain ServSafe Food Manager certification and enforce food safety standards. Ensure adherence to sanitation and workplace safety guidelines. Operational Support Partner with Chefs on menu planning, recipe development, and seasonal sourcing. Maintain strong communication across departments to support operational flow. Conduct pre-shift meetings as needed and reinforce daily operational priorities. Support operations during peak business periods as required. Leadership & Team Development Supervise Purchasing & Receiving and assigned team members. Recruit, interview, hire, and onboard staff in accordance with Foundation policies. Ensure accuracy and compliance of hiring documentation (PRFs, PAFs, etc.). Conduct performance evaluations and maintain training records. Coach and develop team members through goal setting, delegation, and constructive feedback. Administer discipline in accordance with Foundation policies. Create staff schedules based on business volume and staffing guidelines. Assign and verify completion of operational and sanitation projects. Ensure team members maintain required certifications and attend mandatory meetings. Requirements Skills & Experience Bachelor’s degree in Hospitality Management, Business Administration, Supply Chain Management, Accounting, or related field preferred. Equivalent combination of education and progressive Food & Beverage purchasing experience will be considered. Minimum three (3) years of experience in food & beverage purchasing or purveying. Demonstrated experience managing budgets and controlling costs. Experience supervising and scheduling staff in a high-volume environment. Working knowledge of POS systems, inventory control software, and Microsoft Office. Understanding of accounts payable processes and invoice management preferred. Strong financial and operational acumen. Effective leadership in a diverse, service-focused environment. Excellent verbal and written communication skills. Strong organizational, problem-solving, and conflict resolution skills. Ability to manage multiple priorities in a fast-paced setting. ServSafe Food Manager Certification (FL DBPR approved) preferred. Valid Driver’s License. Ability to lift up to 50 pounds and stand for extended periods. Compensation & Benefits We offer a competitive total compensation and benefits package and pride ourselves in providing a fun, evolving, culture-centric work environment. All eligible regular full-time team members are offered the following benefits: Generous Paid Time Off (PTO) & Paid Holidays Medical, Dental, and Vision options on the first of the month following 30 days from your start date 401(k) with excellent employer match Free Team Member Meals Team Member Referral Bonus Company Paid Group Life, Disability and AD&D Company Paid Employee Assistance Program Company-provided uniforms Every team member joining our Foundation will share our Core Values: Welcoming: Help build and embrace a sense of community and belonging for all. Collaborative: Leverage our collective genius with a focus on clear communication, teamwork, and continuous improvement. Positive: Be open to new ideas and utilize creative problem solving to deliver exceptional experiences. Respectful: Always do the right thing, even when it is hard, and treat others with fairness, consistency, and respect. Pelican Bay Foundation is an Equal Opportunity Employer and Drug Free Workplace.

Responsibilities

The Purchasing Manager leads the Purchasing & Receiving Department, overseeing the sourcing, procurement, and distribution of all Food & Beverage products, supplies, and equipment for the Foundation. This role ensures quality control, inventory accuracy, cost management, and adherence to safety and regulatory standards across all outlets.