Purchasing & Office Support Coordinator at Wilmar LLC

Kent, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchasing Support, Data Entry, Excel, Vendor Coordination, Office Management, Communication Skills, Attention to Detail, Follow-Through, Administrative Tasks, Statement Reconciliation, Internal Supply Ordering, Professionalism, Basic Scheduling, Document Organization, Mail Management, Team Collaboration

Industry

Warehousing and Storage

Description

Description This is a 100% in office role supporting both entry-level purchasing administration and front-office operations. This role completes recurring purchasing support tasks to keep purchasing data accurate, vendor updates tracked, and internal supply ordering handled consistently. By managing these day-to-day purchasing details, the position helps the Purchasing team stay focused on vendor schedules, timelines, and execution. This role also serves as the first point of contact for visitors and phone calls and helps keep the office organized and running smoothly. Key Responsibilities I. Purchasing Support (approx. 75% of role) Ready Ship Reports Maintain and update Ready Ship reporting Track items, dates, and status changes accurately Basic Excel work required (filters, formatting, sorting) Rollout Summary / Vendor Updates Maintain a summary tracker for vendor rollout updates Update status notes and timelines based on internal inputs DI Vendor Follow-Up Follow up with vendors on missing information, confirmations, or updates Document responses and status changes clearly Repackaging Projects Track repackaging items and status Maintain updates in shared trackers and communicate changes to the team Purchasing Category Data Management Update purchasing category trackers and basic item attributes Maintain clean, consistent data entry standards Internal Purchasing (Amazon / Office Supplies / Misc. Place internal supply orders as requested by departments Use team credit card per internal process Track orders, receipts, and delivery timing Statement Reconciliation Support Support reconciliation of internal purchasing statements Match receipts/orders to transactions and flag gaps for review II. Front Desk + Office Management (approx. 25% of role) Greet visitors, manage front desk coverage, and maintain a professional office experience Answer and route incoming calls and emails Manage incoming/outgoing mail and deliveries Maintain office supplies and shared kitchen/common areas Support basic office coordination (meeting setup, light scheduling and travel planning support, signage, general organization) Assist with simple administrative tasks as needed (scanning, filing, document organization) Requirements Required Skills and Qualifications 1+ year experience in purchasing coordinator, data entry or administrative role (or equivalent) Comfortable working in Excel at a basic level (filters, sorting, formatting, simple data cleanup; pivot tables a plus) Experience with Microsoft Outlook calendar management Strong attention to detail and accuracy (data entry matters in purchasing) Professional communication skills (phone, email, in-person) Reliable follow-through and ability to manage recurring weekly tasks Comfortable working with shared email inboxes and basic purchasing documentation Preferred Qualifications Experience supporting purchasing, supply chain, operations, or vendor coordination Experience using an ERP system, purchasing system, or shared tracking tools Experience with statement/receipt matching or light reconciliation work Work Environment/Schedule 100% On-site role in an office/warehouse environment Daily front desk coverage is required during business hours Some tasks are recurring weekly; others vary based on purchasing activity Benefits Medical, Dental and Vision insurance 401(k) plan with employer match Paid vacation and sick time Eight paid holidays Annual incentive plan Company-paid long term disability Company-paid life insurance Employee assistance program Voluntary supplemental benefits Employee product discount Wilmar LLC is an equal opportunity employer. This is a 100% on site position in Kent Washington; virtual/hybrid is not available. Sponsorship is not available

Responsibilities

The Purchasing & Office Support Coordinator is responsible for managing purchasing support tasks and front-office operations. This includes maintaining purchasing data accuracy, vendor updates, and ensuring the office runs smoothly.