Purchasing & Procurement Specialist (Remote) at Outsource Access

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

45000.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchasing, Procurement, RFQ Management, Purchase Order Creation, Budget Tracking, Expense Reporting, Logistics Monitoring, Production Scheduling, QuickBooks, Excel, Accounts Payable, Accounts Receivable, Organization, Detail Orientation, Process Driven, Problem Solving

Industry

Outsourcing and Offshoring Consulting

Description

This is a remote position. What We Do At Outsource Access, we help visionary interior design studios bring large-scale hospitality projects to life. We don't just track budgets and send purchase orders—we make sure every piece of the puzzle arrives on time, on budget, and exactly as envisioned so our clients can focus on creating stunning environments. How You’ll Make a Difference Securing the Best Terms: You’ll drive the pre-invoicing phase by aggressively managing RFQs, extracting precise pricing from vendors, and flawlessly converting quotes into ironclad purchase orders. Protecting Project Profitability: By meticulously tracking 100+ line-item budgets and expense reports, you’ll act as the guardian of the project’s financial health, ensuring no cost goes unaccounted for. Mastering the Logistics Puzzle: You’ll keep tight construction and design timelines intact by proactively monitoring global production schedules, shipping transit durations, and tracking deliveries until they hit the site. Eliminating Administrative Bottlenecks: You’ll step in as the reliable, highly organized right hand to the studio owner, taking ownership of manual workflows and ensuring absolutely nothing slips through the cracks from initial concept to final QuickBooks invoicing. Requirements Is This You? The Ultimate Organizer: You are inherently detail-oriented, process-driven, and highly structured. You despise inefficiency and thrive in environments where extreme precision is the standard. A Financial Detective: You have a rock-solid foundation in accounting and bookkeeping. You understand the math behind large budgets and know how to keep complex accounts payable and receivable perfectly aligned. A Proactive Problem Solver: You don’t just wait for information; you hunt it down. Whether coordinating with vendor representatives or tracking an international shipment, you anticipate needs before they become emergencies. Tech-Savvy: You navigate advanced Excel spreadsheets with your eyes closed, and you easily adapt to new, industry-specific procurement software (like Design Spec or Folio) alongside your QuickBooks knowledge. Your Home Office: You have a dedicated, distraction-free workspace, a reliable high-speed internet connection, and your own professional-grade computer (BYOD) to collaborate seamlessly during EST working hours. Benefits Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.

Responsibilities

The specialist will manage the pre-invoicing phase by handling RFQs, extracting pricing, and creating purchase orders, while meticulously tracking budgets and expense reports to protect project profitability. They will also proactively monitor global production schedules and deliveries, acting as an organized support to the studio owner by taking ownership of manual workflows.