Purchasing Project Coordinator at Source

, , United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

70000.0

Posted On

03 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

FF&E, OS&E, Negotiation, Organization, Project Coordination, Reporting, Tracking Submittals, Risk Avoidance, Cost-Effective Strategies, Microsoft Office, Google Workspace, Problem-Solving, Critical Thinking, Communication, Technology Implementation

Industry

Software Development

Description

ABOUT SOURCE Source is redefining how the built world comes together. We’re building the operating system for global commercial construction—an AI-native platform designed to accelerate decision-making across the entire lifecycle of a project. From vision to execution, we empower owners, designers, and vendors to move faster, collaborate smarter, and unlock better outcomes at scale. Our work is grounded in the belief that enduring spaces start with empowered teams—and that intelligent infrastructure can transform how an entire industry operates. This isn’t about digitizing workflows. It’s about reengineering the system with clarity, transparency, and trust at its core. If you’re energized by complexity, motivated by purpose, and ready to help shape the future of the built environment—we’d love to build it with you. THE ROLE Source is looking for an experienced and detail-oriented Project Coordinator to join our Purchasing department. The successful candidate will be responsible for organizing information for the internal team expeditiously, interfacing with vendors to support project timelines, updating expediting reports accurately and tracking submittals. The Purchasing Project Coordinator will work with internal teams to creatively and proactively avoid potential risks to project timelines. The ideal candidate should have a strong knowledge of FF&E, excellent negotiation skills, and the ability to assist in creating cost-effective purchasing strategies. Being highly organized with the ability to manage multiple projects concurrently is essential for this role. YOUR IMPACT * Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software * Request control samples from design to to suppliers for submittal * Assist Purchasing Manager to resolve challenges that arise after orders are issued * Ensure suppliers are providing designers with shop drawings, finish samples, etc. * Monitor the approval process for all submittals to design and update submittal matrix * Work with proprietary Source software to update specification changes * Coordinate project resources, tasks, and timelines * Maintain awareness of project budgets and cash flows * Assist with researching and evaluating product options * Work with internal teams to determine product needs and specifications * Develop project plans and ensure timely completion * Support project managers with day-to-day operations and project needs * Monitor and report on project progress in proprietary software * Identify and resolve project issues * Ensure that quality standards are met * Track and manage inventory by reconciling packing slips and receiving reports to purchase orders * Track progress and ensure projects meet quality standards * Work collaboratively with stakeholders to ensure successful project completion * Report project status to internal project stakeholders * Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information * Alert accounting 2 months prior to job completion to begin financial close out WHAT YOU’LL BRING TO THE ROLE * Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience * 1+ years of hospitality FF&E or OS&E project coordination or management experience * Proficiency in Microsoft Office and Google Workspace * Desire and willingness to to learn and implement new technologies * Strong problem-solving and critical thinking skills * Excellent organizational and communication skills * Ability to work independently and in a team environment * Ability to work under pressure and meet tight deadlines WHY YOU’LL LOVE WORKING AT SOURCE * Innovative Work – Be part of a disruptive tech platform transforming the construction industry. * Career Growth – Work with an ambitious, high-performing team that values professional development. * Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows. * Collaborative Culture – Join a company that values teamwork, respect, and transparent communication. * Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO. OUR CORE VALUES At Source, we believe in… * 🛠️ Solving hard problems. We’re not afraid of complexity, in fact, we run towards it. We take pride in solving what others think is impossible. After all, if it were easy, someone would’ve already done it. * ✨ Creating delight. Every interaction is an opportunity to surprise, exceed expectations, and leave people thinking, “That’s different. That’s better.” We elevate utility into joy. * ⚙️Elevating strategy through execution. Plan with purpose and act with urgency, the best strategies create impact only when implemented effectively. * 🔄 Embracing change. Change is not a threat, it’s exciting to push boundaries and step outside of our comfort zones. We are flexible and continuously adapt. We improve what works, and replace what doesn’t. Stagnation is the only risk we can’t afford. * 🚀Innovating and thinking big. We believe great ideas can come from anywhere—and it’s everyone’s responsibility to challenge the status quo. We seek out bold transformations, take measured risks, and are relentless in our pursuit of better. WHAT TO EXPECT IN THE HIRING PROCESS Step 1: Introductory AI Interview (Hosted by Ezra Recruiting) Step 2: Recruiter Screen Step 3: Technical Interview with Skills Test Step 4: Cross-Functional Panel Interview Step 5: Final Interview with Leadership Step 6: Offer & Onboarding Compensation Statement Source carefully evaluates multiple factors to determine compensation, including a candidate’s skills, qualifications, experience, education, and training. The minimum base salary for the Purchasing Project Coordinator position is $60,000 annually, and the maximum salary is $70,000 annually. The actual compensation offered to a successful candidate will be based on these factors and may vary accordingly. Additionally, successful candidates may be considered for discretionary bonuses and other incentive programs, aligned with both individual contributions and overall company performance, in accordance with Source’s compensation and benefits policies. Equal Employment Opportunity Source is an equal opportunity employer. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, political affiliation, or any other status protected by applicable law. Background Check Notice Certain positions may require a background check due to the sensitive nature of the role and its responsibilities. Any such requirement will be conducted in accordance with applicable local, state, and federal laws. Candidate Accommodations Source values the unique backgrounds, experiences, and perspectives of all current and prospective employees. We recognize that every individual contributes to our success, and we are committed to ensuring an inclusive and accessible hiring process. Source provides reasonable accommodations for individuals with disabilities in the job application and recruitment process. If you require assistance due to a disability, please contact us at hr@tothesource.com [hr@tothesource.com] or (971)271-6905 to request accommodations. Work Authorization Applicants must be authorized to work in the United States. Source does not provide employment visa sponsorship at this time.

Responsibilities

The coordinator will organize internal information, interface with vendors to meet project timelines, accurately update expediting reports, and track all necessary submittals. This role involves proactively working with internal teams to mitigate potential risks to project schedules and ensuring quality standards are met throughout the process.