Purchasing Specialist at Dermorepubliq Corporation

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Order Management, Data Analysis, Procurement Reporting, MS Excel, ERP Systems, Supplier Coordination, Inventory Tracking, Financial Acumen, Process Improvement, Time Management, Communication, Organization

Industry

Retail Health and Personal Care Products

Description

Job Title: Purchasing Specialist Department: Finance Department Work Set Up: Hybrid Reports To: Finance Controller JOB SUMMARY The Purchasing Specialist is responsible for managing the procurement of goods and services in accordance with company policies and standards. This role ensures the timely, cost-effective, and compliant acquisition of materials while also supporting data analysis and reporting to improve purchasing efficiency and support management decisions. KEY RESPONSIBILITIES: Purchase Order (PO) Creation & Management Convert approved purchase requests into accurate purchase orders in the system. Ensure correct pricing, quantities, item codes, tax, and delivery details before PO release. Order Tracking and Coordination with Warehouse/Logistics Monitor order status with logistics to ensure on-time delivery. Escalate delays or discrepancies and coordinate resolutions with internal stakeholders. Coordinate with warehouse and logistics teams for delivery scheduling and receiving. Support resolution of issues such as short deliveries, wrong items, or damages. Documentation & System Updates Maintain up-to-date records of POs, delivery receipts, invoices, and other relevant documents. Ensure ERP or purchasing system data is accurate and complete. Reconciliation Support Assist Finance/AP in matching invoices against POs and goods receipts. Help resolve price, quantity, or tax discrepancies with suppliers. Adherence to Procurement Policies Ensure all purchases follow approved vendor lists, spending limits, and internal approval workflows. Flag non-compliant requests or emergency purchases for proper documentation and approval. Supplier Coordination (Operational Level) Serve as the day-to-day contact for suppliers regarding documentation and minor issues. Provide feedback from operations to inform supplier performance reviews. Reporting & Metrics Generate basic operational reports (e.g., open PO list, overdue deliveries, PO accuracy). Support the Strategic Procurement team with data needed for analysis and forecasting. Process Improvement Participate in the development and implementation of procurement systems and tools for efficiency and transparency. Support digitalization or automation initiatives related to purchasing and reporting processes. Others Other tasks as maybe assigned by the Department Head QUALIFICATION AND REQUIREMENTS Education: Bachelors degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field. Experience: Experience in data analysis or procurement reporting is an advantage. Skills: Strong communication, and analytical skills. Proficiency in MS Excel (pivot tables, charts, formulas) and ERP/procurement systems. Strong attention to detail, organization, and time management. Ability to work collaboratively across departments and manage multiple priorities. Core Competencies: Procurement and financial acumen Data analysis and reporting Integrity and accountability Process improvement mindset Collaboration and communication EQUAL OPPORTUNITY STATEMENT Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment

Responsibilities

The Purchasing Specialist manages the procurement of goods and services, ensuring cost-effective and compliant acquisition of materials. They are responsible for PO creation, order tracking, and collaborating with finance and logistics to resolve discrepancies.