JOB SUMMARY

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.
This position is responsible to support the Department’s Commissioner Delegations of Authority function so that all delegations as proposed by program areas across the Department are executed in a timely manner and are legally accurate. This position supports the technical needs of the Quality Assurance and Disability Compliance (QADC) Services team. This position is also responsible for ensuring that information is strategically organized, permissions are properly managed, and collaboration both within QADC services and across the Department of Human Services (DHS) is efficient and effective.

*TO FACILITATE PROPER CREDITING, PLEASE ENSURE THAT YOUR RESUME CLEARLY DESCRIBES YOUR EXPERIENCE IN THE AREAS LISTED AND INDICATES THE BEGINNING AND ENDING MONTH, DAY AND YEAR FOR EACH JOB HELD.*

One (1) year experience in an administrative role;
OR
Three (3) years advanced technical or paraprofessional experience in an administrative role;
OR
Bachelor’s degree in Operations Management, Business Administration, or Business Management and Two (2) years of advanced technical or paraprofessional experience in an administrative role;
OR
Master’s degree in Operations Management, Business Administration, or Business Management;

AND experience must demonstrate the following:

• Knowledge of continuous improvement methodologies and analysis.
• Developing and maintaining relationships with key stakeholders.
• Ability to create strategic plans and effectively execute them.
• Analyzing technical and procedural issues to identify problems and implement effective solutions.
• Specialized knowledge of Microsoft 365 platforms, records retention practices, and digital accessibility standards.

PREFERRED QUALIFICATIONS

• Experience with Sharepoint.
• Knowledge of privacy laws, government data practices, accessibility laws, and data/content management standards.
• Assess risks and implications of sensitive or high-visibility communications and provide sound advice to leadership.
• Variety of experiences working effectively with others from different backgrounds and cultures.

ADDITIONAL REQUIREMENTS

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need

THE WORK YOU’LL DO IS MORE THAN JUST A JOB.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

RESPONSIBILITIES INCLUDE BUT MAY NOT BE LIMITED TO:

• Manage the Department’s Commissioner Delegations of Authority function so that all delegations as proposed by program areas across the Department are executed in a timely manner and are legally accurate.
• Serve as SharePoint Solution Designer and Site Collection Administrator (SCA) for QADC Services and PAQ, which includes both internal and external facing SharePoint collections.
• Provide strategic expertise, guidance, and leadership for QADC Services’ operational functions, with a focus on business continuity planning, accessibility compliance, and records management.
• Provide strategic expertise, guidance, and leadership for QADC Services’ operational functions, with a focus on business continuity planning, accessibility compliance, and records management.
• Provide expert guidance, leadership, and support in the implementation and management of collaboration software tools—primarily SharePoint and Microsoft Teams—for QADC Services and PAQ.
• Serve as a subject matter expert to ensure effective collaboration, information sharing, and document management within the division and across DHS.
• Provide expert guidance and strategic support on existing and emerging technologies within QADC Services.
• Ensure effective use, support, and training of technology solutions to meet the operational needs of the division.