Quality Administrative Coordinator at Waiakea Inc

Hilo, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excellent Communication Skills, Organization Skills, Data Management, Document Control, Scheduling, Attention to Detail, Team Player, Microsoft Office, Gsuite, Microsoft Teams, Wrike, Clerical Procedures, Time Management, Onboarding, HR Coordination, Inventory Tracking

Industry

Food and Beverage Services

Description

Description Position Overview: As a Quality Administrative Coordinator for Waiakea Inc., you will provide administrative, scheduling, and data management support to the Quality Department. The Quality Administrative Coordinator will also ensure accurate and organized documentation across QA and QC functions, facilitating smooth audit readiness and communication. The ideal candidate will possess excellent communication skills, organization skills, and the ability to thrive in a dynamic manufacturing environment. This position is located in Hilo, Hawaii. Schedule: Full-time. Monday-Friday, 7:00am-3:30pm Benefits: Waiakea Hawaiian Volcanic Water offers competitive pay that is direct-deposited, sick, personal and vacation leave, paid volunteer hours, health/vision/prescription/dental insurance, FSA & Dependent Care FSA with $500 employer contribution, discounted gym memberships, company water discount, and more including up to $300 monthly child care reimbursement and a 401k with up to a 5% employer match. Essential Job Functions: Maintain document version control and filing systems (Trainual/QT9/G-Drive). Schedule and track internal/external audits, calibration, and training. Compile and distribute meeting minutes, reports, and audit action summaries. Manage departmental communication, travel, and purchasing requests. Track certifications, training renewals, and lab inventory. Assist with onboarding, HR coordination, and inter-departmental paperwork. Requirements Core Values: The ideal candidate will align with our company core values: It’s a Kakou Thing- Works together with team members to find solutions. Live Aloha- Be positive, love unconditionally. Kulia i ka nuu- Constant improvement; Strive to reach the summit. Be Pono- To have integrity and find harmony within yourself, the Aina, your community and work. Ho'okuleana- An action or mindset “to take responsibility.” It is our individual and collective responsibility to: participate rather than ignore, prevent rather than react and preserve rather than degrade. Additional Requirements: Excellent verbal and written communication skills Excellent organizational skills and attention to detail Team player, works well independently and as a team Proficient in Microsoft Office, Gsuite, Microsoft Teams, Wrike or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently with effective time management skills Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 20 lbs Education and Experience: Associate's degree or equivalent experience. 2+ years of administrative or QA support experience in a regulated environment. Highly organized with strong attention to detail. Proficiency in G-Suite, Excel, and document management tools. Other Duties: Reports directly to Director of Quality & Compliance Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Equal Employment Opportunity: Waiakea Inc. is an equal employment opportunity employer providing equal employment opportunities to individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Waiakea Inc. will provide reasonable accommodations for qualified individuals when appropriate.

Responsibilities

The Quality Administrative Coordinator will provide administrative, scheduling, and data management support to the Quality Department. This includes maintaining documentation, scheduling audits, and managing departmental communication.