Quantity Surveyor at Education Authority Northern Ireland

Ballymena, Northern Ireland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Quantity Surveying, Financial Management, Procurement Strategy, Contract Management, Cost Estimation, Payment Authorisation, Negotiation, Tendering, Contract Procedures, Cost Control, Expenditure Monitoring, Claims Assessment, Specification Preparation, Project Management, Asset Management, Stakeholder Liaison

Industry

Education Administration Programs

Description

JOB DESCRIPTION Responsible to: Senior Maintenance Officer Job Purpose The post holders will be responsible to the Senior Maintenance Managers or their nominated officer for providing a professional quantity surveying service for the Education Authority minor capital and maintenance works programmes. This will include the management of capital and revenue projects/contracts, providing estimates of costs, advising other sections on contract procedures, managing external consultants, authorising payments to contractors and negotiating fees with external consultants. The post holder has the following service-specific responsibilities: Financial Management Review current procurement strategy in maintenance services and make recommendations on procurement methods to provide value for money in service delivery; Leading the implementation and integration of Term Service Contracts to deliver maintenance projects within the Education Authority’s revenue budget; Management of the Education Authority’s Term Service Contracts for maintenance works including size measurement of works orders, checking order and rates and processing payments to relevant contractors; Providing cost control and quantity surveying services in connection with the Education Authority’s projects; Providing estimates and monitoring expenditure on the Education Authority’s programmes of works; Assisting with progressing contract and fee payments on a wide variety of projects; Implementation of Projects Lead procurement review project teams in maintenance contracts; Plan and lead implementation of Term Service Contracts throughout the maintenance department; Advising other units on contractual procedures to be followed and producing contract preliminaries for tender documents; Selecting contractors, scrutinising submitted tenders, assessing claims for payment and settling final accounts and claims; Assessing fee claims received from external consultants; Negotiations with Department of Education Agree procedures with the Department of Education for the implementation and on-going performance monitoring on Term Service Contracts and other agreed procurement processes established by the Education Authority; Assisting with progressing capital/minor works projects through the Department of Education financial approvals system and negotiating with the Department of Education on cost allowances for each project; Development Works Project manage the delivery of the measured term contracts; Carry out post project evaluations reports on completed contracts; Preparation of specifications, schedules of works and all tender documents for maintenance and capital projects; Procurement of External Consulting Services Lead and direct external professional consultants to ensure that the Education Authority’s standards are met on a wide range of capital and revenue projects; Approve external consultants in accordance with agreed terms; Asset Management Assisting with procuring property condition surveys covering all Education Authority controlled properties, properties maintained by the Education Authority, voluntary grammar schools and other associated properties using the services of external consultants; Creative Work The postholder will be required to go on to the sites, or to other locations, in pursuit of the Education Authority’s interests; (i) in the event of any significant contractual dispute surrounding on site operations; (ii) to meet with adjoining owner(s) or residents/community who have an objection to the Education Authority’s proposals or actions; (iii) to meet with parents or groups representing other user interests; (iv) to meet with political representatives or those who are presented as representing local interest groups; (v) to liaise with loss adjusters and insurance representatives in connection with vandalism to the Education Authority’s properties; (vi) to attend courts of law as expert witness when necessary; To carry out other duties relevant to the post as may be directed by the Head of Maintenance or their nominated officer. Other duties Comply with EA policies and procedures in relation to the duties and responsibilities of the post; Any such other duties that the EA may from time to time require. This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. To view the summary of terms and conditions for this post, Click Here PERSON SPECIFICATION NOTES TO JOB APPLICANTS 1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant. 2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise. 3. The stage in the process when the criteria will be measured is outlined in the table below. 4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. 5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role. 6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria. Section 1 - Essential Criteria The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. Factor Essential Criteria Method of Assessment Qualifications/ Experience/Professional Membership 1a) Have a Degree or higher in Quantity Surveying; AND 1b) Have a minimum of five years’ demonstrable post-qualification experience in providing a full range of Quantity Surveying services; OR 2a) Be a Chartered Member of the Royal Institution of Chartered Surveyors (MRICS or FRICS); AND 2b) Have a minimum of three years’ demonstrable post-qualification experience in providing a full range of Quantity Surveying services; OR 3) Have a minimum of seven years’ demonstrable experience in providing a full range of Quantity Surveying services. Demonstrable experience of making managerial and technical decisions. Demonstrable experience in the NEC or similar Suite of Contracts, including experience in the assessment of NEC or similar Compensation Events and preparation of assessments for payment. Shortlisting by Application Form Other The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. Shortlisting by Application Form Section 2 - Essential Criteria The following are additional essential criteria which will be measured during the interview/selection stage. Factor Essential Criteria Method of Assessment Knowledge Knowledge of the requirements of a Quantity Surveyor including e-tendering processes and the preparation and administration of PQQ and ITT procurement processes. Knowledge of CPD guidance and the NEC or similar suite of contracts. Interview Skills/Abilities Good organisational skills and ability to organise a busy workload to deliver effective results on time. Ability to communicate and effectively build working relationships within a team. Ability to use own initiative and judgement to solve problems and respond to others. Ability to work to a high level of accuracy and attention to detail. Ability to prioritise, plan and deliver work programmes. Excellent oral and written communication and reporting skills. Interview Values Orientation Evidence of how your experience and approach to work reflect EA’s ethos and values. You will find information about our Values here. Interview Section 3 - Desirable Criteria Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted. Factor Desirable Criteria Method of Assessment Experience Have experience in computer software packages relating to cost planning and management. Have experience of working as a Quantity Surveyor in the education sector or other large scale commercial project. Shortlisting by Application Form Our Values Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential. DISCLOSURE OF CRIMINAL BACKGROUND The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage. Further information can be accessed on www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks or www.justice-ni.gov.uk/articles/about-accessni APPLICANT GUIDANCE NOTES To view the applicant guidance notes, please click here. To learn about the many great benefits of joining the Education Authority, click here The Education Authority is an Equal Opportunities Employer.

Responsibilities

The Quantity Surveyor is responsible for providing professional quantity surveying services for minor capital and maintenance works programs, managing contracts, providing cost estimates, and advising on contract procedures. Key duties involve financial management, leading procurement reviews, managing term service contracts, and overseeing external consultant engagement.