Quotation Specialist prepares and manages detailed price quotes for products or services, analyzing customer requirements, market conditions, and company pricing strategies to ensure accuracy and competitiveness. Key responsibilities include coordinating with sales and other internal departments, soliciting quotes from suppliers, reviewing bid packages, and maintaining accurate pricing.
Essential skills for the role are strong analytical and communication abilities, keen attention to detail, negotiation skills, and familiarity with quoting software and industry-specific knowledge. The position will create quotes and request purchase order updates for new and RMA products.

Key Responsibilities

• Quote Preparation:

Review customer inquiries, analyze requirements, and create accurate, competitive price quotations based on company guidelines and market factors.

• Coordination:

Work closely with sales teams, suppliers, and internal departments (like product development and customer service) to gather information and ensure quotes are precise and aligned with client needs.

• Supplier Interaction:

Solicit and negotiate pricing from suppliers to ensure they are accurate, comprehensive, and received within required timeframes.

• Cost Analysis:

Analyze costs, including material and labor, to ensure quotes are profitable while remaining competitive.

• Bid Package Review:

Examine bid requirements and identify product options that meet customer plans and specifications while supporting company goals.

• Tracking and Follow-Up:

Track quoting opportunities, follow up on quotes, and maintain records of both wins and losses.

• Knowledge Maintenance:

Stay updated on product knowledge and market trends to provide informed and accurate pricing.

Essential Skills & Qualifications

• Analytical Skills:

The ability to analyze data, cost information, and customer requirements to produce accurate quotes.

• Attention to Detail:

Crucial for ensuring that all details in a quote are accurate, from product specifications to pricing.

• Communication Skills:

Strong verbal and written communication skills are needed to interact effectively with customers, sales teams, and internal departments.

• Negotiation Skills:

The ability to negotiate pricing and terms with suppliers to secure favorable conditions.

• Technical Proficiency:

Familiarity with quoting software, CRM platforms, and industry-specific pricing tools.

• Sales and Market Knowledge:

Understanding sales processes, customer needs, and market conditions to provide competitive pricing.

• Organizational Skills:

The ability to manage multiple quotes simultaneously and maintain organized records.
Typical Industry Settings
Quotation Specialists are often found in industries such as manufacturing, distribution, and specialized services where custom pricing and project-based bidding are common.
Software used:
Avante MRP System
TIMs
MS Outlook/Word/Excel
Qualifications: Previous quoting and costing experience
Working in an industrial equipment environment that uses multi-level bill of materials.
Job Type: Full-time
Pay: $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In perso

• Quote Preparation