The Aboriginal Health & Wellness Centre of Winnipeg, Inc. is accepting applications from qualified persons of Aboriginal descent for the following position. AHWC is committed to achieving employment equity, therefore encourage applicants to self-declare in cover letter if Indigenous (First Nation, Status and Non-Status, Metis and Inuit).

POSITION SUMMARY:

Under the supervision of the Director of Programs, the Administrative Assistant is responsible for providing a broad range of secretarial, clerical and general office services. The Administrative Clerk shall ensure that all activities are undertaken in a manner that is consistent with, and complementary to, the Vision Statement, the Principles and Values and the policies and procedures of the Aboriginal Health & Wellness Centre (AHWC).

QUALIFICATIONS:

• Graduate of a Secretarial/Administrative certificate/diploma, or a combination of education and related experience deemed acceptable by the Centre.
• Typing speed of 55 wpm
• Proficient in MS Office; Outlook, Word, Excel, Powerpoint
• Extensive experience in the operation of general office equipment; personal computer, printers, fax, photocopy machines, Meridian telephone lines, mail machine, etc.
• Demonstrated experience working within a busy office environment
• Excellent interpersonal and organizational skills
• Ability to prioritize workload effectively
• Demonstrated capacity to function effectively in a working team environment.
• Ability to communicate in an Aboriginal language(s) would be a definite asset
  To apply, please submit your resume and cover letter on Indeed, or directly to:
  Kristi Fitzgerald
  Coordinator of Human Resources
  humanresources@ahwc.ca
  Job Types: Full-time, Permanent
  Pay: $17.88-$20.73 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)
• Social Services and/or Shelters: 1 year (preferred)

Work Location: In perso

DUTIES & RESPONSIBILITIES:

• Provides general secretarial and clerical support for programs as required.
• Prepares and types a variety of correspondence such as; internal memoranda, reports, letters, minutes of meetings and other related documents, etc.
• Reproduces and distributes materials to designated staff members, as is required from time to time
• Attends meetings for the purposes of recording minutes of the proceedings
• Maintains a thorough and accurate record of all incoming telephone messages, appointments, facsimile transmissions and correspondence for staff and distributes this information in an accurate manner
• Operates, and coordinates maintenance of various office equipment including personal computer, photocopy machine, fax machine, mailing equipment, and telephone switchboard, etc.
• Provides security for and assists in the development, maintenance and updating of the manual and / or computerized filing, inventory, and database systems to ensure the timely and accurate access to information. Included is the validation and input of data.
• Provides support to the Finance Officer, including the processing of invoices, reconciliation of accounts and statements and other general accounting tasks.
• Maintains the general reception area in the Administrative offices including the disposal of recyclables, loading of paper in photocopy machines and printers and clearing of paper shredding machines on a daily basis
• Available to perform minor troubleshooting concerning the operation of computer and printing systems

PROGRAM SPECIFIC DUTIES:

• Books appointments for the program staff
• In consultation with the Coordinator of Programs or designate, plans and makes reservations for out-of-town travel, including preparing and submitting the budget for approval prior to booking travel or accommodations.
• Ensures that program statistics and demographics and general program activities are collected updated, inputted and available bi-weekly.
• Submits accurate program statistics to the Coordinator of Programs
• In consultation with the Coordinator of Programs, or designate, prepares and formats monthly Program Activity Updates
• Ensures all program forms are utilized and used appropriately
• Ensures all time sheets and payroll documentation are ready for Human Resources bi-weekly.
• Other duties as may be assigned