We are looking for a proactive, detail-oriented Real Estate Administrative Assistant to join our fast-paced and growing team in Dubai. This is an excellent opportunity for a candidate with strong organizational skills and previous experience in real estate administration who is eager to grow within the industry.

REQUIREMENTS:

• Minimum 2 years of experience in a real estate administrative role (Dubai market experience preferred)
• Solid knowledge of AML/CFT regulations and experience in a compliance-related role
• Familiarity with RERA, Trakheesi, VAT filing, and WPS payroll processing
• Experience in property management, commission tracking, and tax invoicing
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM systems
• Excellent written and spoken English communication skills
• High attention to detail with a proactive and solution-oriented mindset
• Flexible availability, including weekends and the ability to manage urgent requests

• Provide comprehensive administrative support, including managing phone calls, emails, calendars, and appointment scheduling
• Prepare, review, and manage real estate documentation such as contracts, agreements, and listings on platforms like Property Finder, Dubizzle, and Bayut
• Apply for and manage Trakheesi permits and ensure compliance with RERA regulations
• Draft and prepare tenancy contracts and required forms including Form A, B, I, and F
• Generate and track tax invoices for commissions; follow up on outstanding payments
• Assist in WPS payroll processing for agents and staff
• Accurately prepare and submit VAT returns to the Federal Tax Authority (FTA)
• Maintain and update listings on MLS and other property marketing platforms
• Coordinate timelines for transactions and ensure deadlines are met
• Track commissions and ensure timely disbursements
• Maintain well-organized digital and physical filing systems for compliance and documentation
• Communicate professionally with clients, agents, and external vendors
• Keep Excel and Google Sheets up-to-date with relevant data
• Make outbound cold calls to landlords, tenants, and investors to generate leads (training provided)