JOB OVERVIEW

We are seeking a motivated and detail-oriented Real Estate Assistant to support our team in various administrative tasks. The ideal candidate will possess strong organizational skills and a passion for the real estate industry. This role is essential in ensuring smooth operations within our office, providing excellent customer support, and assisting with the management of real estate transactions.

SKILLS

• Strong proofreading skills with attention to detail.
• Proficiency in QuickBooks or similar accounting software is a plus.
• Familiarity with phone systems for effective communication.
• Excellent calendar management abilities to coordinate schedules efficiently.
• Experience as a clerk or in an administrative role is beneficial.
• Outstanding customer support skills with a friendly demeanor.
• High level of computer literacy, including proficiency in Microsoft Office Suite and other relevant software.
• Ability to perform data entry tasks accurately and efficiently.
• Competence in organizing files systematically, both physically and digitally.
  Join our team as a Real Estate Assistant where you can contribute your skills while gaining valuable experience in the dynamic field of real estate!
  Job Types: Part-time, Contract
  Pay: $18.00 - $22.00 per hour
  Expected hours: No less than 15 per week

Schedule:

• 4 hour shift
• Monday to Friday
• Morning shift
• Weekends as needed

Work Location: Hybrid remote in Schenectady, NY 1230

• Assist in managing calendars and scheduling appointments for real estate agents.
• Handle data entry tasks, ensuring all information is accurately recorded in our systems.
• Provide customer support by responding to inquiries via phone systems and email.
• Organize and maintain files, both physical and digital, to ensure easy access to important documents.
• Proofread documents and marketing materials to maintain high standards of quality.
• Utilize QuickBooks for basic financial tracking and reporting as needed.
• Support the preparation of listings, contracts, and other real estate documents.
• Collaborate with team members to streamline processes and improve efficiency.
• The Position:
• The main responsibility of the Administrative Assistant will be to aid in all the administrative functions for the development firm. The essential functions include, but are not limited to
• Manage the Owner’s Calendar and schedule appointments
• Compose written communications to clients, vendors, associates, consultants, etc.
• Aid in research and support developing new deals in the pipeline: Zoning Research/Applications for Zoning changes, Variances, Easement, Special Exceptions
• Aid in research and prepare presentations or reports as needed
• Aid in proposal creation
• Schedule meetings (proficient using Zoom & Teams meeting platform)
• Maintain customer database and contact information
• Create promotional and advertising materials (using Canva)
• Composes and posts online content on social media accounts
• Update bookkeeping records in HubDoc for QuickBooks access
• Order office supplies as needed
• Answer and make calls as needed
• Monitor, screen, respond to and distribute incoming communications.
• Aid in review of operating procedures, practices and implement improvements where necessary
• Assist in coordinating project plans for development project
• Update and maintain both electronic and paper filing system
• Key Skills and Competencies
• Attention to detail and accuracy
• Confidentiality
• Problem analysis and problem solving
• Solid organizational and planning skills
• Adaptability