Job Title: Real Estate Administrative Assistant (Full-Time, In-Office)
Location: 8 Sampson Mews, Unit 201 – Shops at Don Mills, Toronto, ON
Job Type: Full-Time | Permanent | In-Office Only
Salary: $45,000 per year + bonuses

MUST HAVE: MINIMUM OF 2 YEARS REAL ESTATE ADMIN EXPERIENCE

We are seeking a proactive and detail-oriented individual to join our dynamic real estate team. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable handling a variety of administrative and operational tasks related to real estate transactions.

REQUIRED SKILLS:

• Proficient in Microsoft Office and Google Suite (Sheets, Docs, etc.)
• Familiarity with MLS/REALM, Skyslope, and BrokerBay
• Experience with file storage and management on Dropbox and Google Drive
• Knowledge of general real estate transactions, required documentation, and RECO compliance
• Ability to create social media on Canva and cross-post to multiple platforms

• Compose all relevant transaction documents for landlords, buyers, and sellers (listings, offers, amendments, FINTRAC, etc.)
• Coordinate worksheets and referral forms for realtors and organize them on a spreadsheet
• Edit and maintain project marketing materials on Adobe Photoshop or Canva
• Edit social media posts, edit reels, and create captions for social media content
• Complete and maintain accurate records of Trades / Deal Sheets and be responsible for all deal-related document submission to RLP Signature
• Gather commission cheque information from builders and coordinate drop-off at the office or lawyers, as needed
• Prepare CMAs and find comparables from MLS for different property types in the GTA
• Update deal spreadsheets daily to track mortgage pre-approvals, co-op agreements, trade sheet accuracy, invoice status, etc.