Real Estate Administrative Assistant (Luxury) at ONE Sotheby's International Realty

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

25.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Real Estate Experience, Organizational Skills, Attention to Detail, Scheduling, Transaction Coordination, Client Communication, Document Management, MLS Systems, Marketing Coordination, Proficiency in CRMs, Google Drive, Microsoft Office Suite, Bilingual (English and Spanish), Proactive Attitude, Multitasking, Knowledge of Real Estate Terminology

Industry

Real Estate

Description

The BE Luxury Group at ONE Sotheby’s International Realty is seeking a highly organized Real Estate Administrative Assistant to support a top-performing luxury real estate business based in Miami. This is a fully remote role focused on backend operations, administrative execution, and transaction support in a fast-paced, detail-driven environment. This role provides direct administrative support to Jonathan Bigelman, Top 1% Agent Nationwide & Founding Partner of the BE Luxury Group at ONE Sotheby’s International Realty. This is a dedicated assistant role and not a shared team position. Real estate experience is required. Candidates must have a minimum of 2 years of experience supporting a real estate agent or team in an administrative, transaction coordination, or listing support capacity. This position begins as a 90-day paid trial at $25 per hour, with the intent to convert to a longer-term or full-time role for the right candidate. Responsibilities Provide day-to-day administrative and backend support Manage scheduling, appointments, showings, and client meetings Assist with preparation, organization, and tracking of real estate documents Maintain accurate digital files and transaction records Support listing operations, including status updates and database management Coordinate client communications and follow-ups Assist with basic marketing coordination and asset organization as needed Requirements Minimum 2 years of real estate administrative experience required High school diploma or equivalent Fluent English required; Spanish strongly preferred Proficient in MLS systems, including running comps and preparing CMAs Solid working knowledge of real estate contracts, addenda, and standard agent-level paperwork Strong organizational skills and attention to detail Comfortable working remotely with accountability and responsiveness Proficient with CRMs, Google Drive, and document management systems Marketing experience or proficiency is a plus Proven experience as an administrative assistant, preferably in real estate or a luxury environment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and real estate management software. Ability to multitask and prioritize tasks effectively in a fast-paced environment. A proactive attitude and a willingness to take initiative. Knowledge of real estate terminology and processes is a plus.

Responsibilities

The Real Estate Administrative Assistant will provide day-to-day administrative and backend support, manage scheduling and client communications, and assist with the preparation and organization of real estate documents. This role is focused on supporting a top-performing luxury real estate business in a fast-paced environment.