Real Estate Administrative Assistant at MLT Aikins

Regina, Saskatchewan, Canada -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Real Estate Administration, Legal Drafting, Due Diligence, Public Office Searches, Document Filing, Financial Processing, Proofreading, Time Management, Microsoft Word, Microsoft Excel, Microsoft Outlook, Communication Skills, Organizational Skills

Industry

Law Practice

Description

Job Title: Real Estate Administrative Assistant Location: Regina, SK Closing Date: May 18, 2026 Competition Number: MLTA-REG-202605-034 Who we are MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients. Our Regina office is currently looking for an administrative assistant to join our real estate team. This is a full-time position required to meet client and transactional deadlines. The successful candidate will be expected to work independently under the supervision of lawyers and paralegals. Responsibilities include: * Preparing various administrative tasks to support the real estate paralegals and lawyers including scanning, printing and photocopying * Conducting and coordinating public office searches including property registry/land titles offices, municipal tax, personal property registry (PPR), corporate registry, bankruptcy, bank act, Courts of King’s Bench, municipal work orders, zoning, workplace safety, environmental, employment and utilities * Performing and compiling due diligence searches and drafting due diligence search summary reports * Supporting real estate paralegals including submitting real estate transactional and conveyance documents for filing at the land registry offices * Preparing real estate transactional and conveyance documents including transfers, caveats, purchase and sale agreements, mortgages, PPSNs, refinancing-related documents, liens, leases and all related documentation * Preparing financing documents including assignment of rents, general security agreement, officer’s certificate, authorizing resolutions and supporting documents for commercial transactions * Maintaining and organizing schedules of closings * Processing all incoming and outgoing funds including calculating requisition of funds for closing, mortgage financing and other requirements * Preparing written correspondence * Attending to file openings and conflict searches * Preparing statements of account as necessary * Preparing reports including mortgage reports to lenders Qualifications include: * Graduate of a recognized legal assistant program or equivalent * A minimum of two years of experience working as an administrative assistant, ideally in residential and commercial real estate and commercial financing or refinancing * Excellent attention to detail including drafting and proofreading correspondence * Strong initiative and the ability to work independently with minimal supervision * Proficient computer skills including Word, Excel, Outlook * Strong organizational skills and the ability to prioritize and organize work to meet client-driven and transactional deadlines * Excellent verbal and written communication skills We offer: * A competitive salary including individual performance bonus * Comprehensive coverage for dental, health and wellness benefits * Access to group savings plans and investment options * Growth and development opportunities * Ongoing job-specific training and opportunities for professional development * A positive and inclusive work environment Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion [https://www.mltaikins.com/about/diversity-equity-and-inclusion-dei/] create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal services to our clients. We encourage individuals of a diverse group to apply to our job postings. If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.

Responsibilities

Provide administrative support to real estate lawyers and paralegals by preparing transactional documents and conducting public office searches. Manage closing schedules, process funds, and handle general file maintenance and correspondence.