Real Estate Administrative Assistant

at  Nik Handa Real Estate

Nik Handa Real Estate is hiring a motivated and organized Real Estate Administrative Assistant to support our real estate team. Responsibilities include administrative duties such as The real estate assistant’s responsibilities include telephone duties, ordering supplies, preparing and distributing marketing materials, documentation, and reports, keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented.
To be successful as a real estate assistant you should be highly organized and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently.
If this position interests you, start your application today!

QUALIFICATIONS AND EXPERIENCE

• Enjoy working in a team environment.
• Post-secondary degree
• 2 years of relevant work experience within the real estate industry.
• Knowledge of Microsoft Suite, Excel required. Knowledge of Industry specific software is beneficial.
• Self-motivated, hardworking, detail-oriented, and analytical with a strong desire to learn.
• Demonstrated interest and passion for real estate in general.
• Must be highly organized
• Critical thinker, with the ability to multi-task, problem solve, and prioritize workload.
• Must have strong communication skills, both verbal and written.
• Ability to apply judgment, strategic thinking, and forward planning.
• Ability to establish credibility, trust and build relationships with people at all levels of the organization.
• Must demonstrate a high level of ethics and personal integrity.

• Greeting clients, answering the telephone, and making follow-up calls.
• Preparing correspondence, scheduling meetings, and making travel arrangements.
• Preparing real estate forms and documents.
• Coordinating showings, assisting at open houses, and obtaining feedback.
• Ordering supplies, preparing and distributing marketing materials.
• Maintaining electronic and paper filing systems.
• Preparing listing materials and posting property listings.
• Managing a client database and preparing reports.
• Assisting with closing processes.
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Monitor deadlines and provide notices to appropriate parties when necessary
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Help organize community outreach events to improve our standing in the local area
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
• Participate in training sessions to improve skills with administrative tasks in the real estate industry