JOB OVERVIEW

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. This role is essential for ensuring smooth operations within our office and providing exceptional service to our clients. The ideal candidate will possess strong organizational skills, a customer-focused mindset, and proficiency in various software applications.

REQUIREMENTS:

• Proven experience in real estate administration or a related field.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in CRM software, MS Office, and Social Media platforms.
• Proactive and self-motivated with a team-oriented mindset.

SKILLS

• Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
• Experience with QuickBooks or similar accounting software is preferred.
• Strong clerical skills with attention to detail for accurate record keeping.
• Excellent customer service and support skills to foster positive client relationships.
• Ability to type efficiently and accurately for documentation purposes.
• Familiarity with dental or medical office environments is a plus but not required.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• A proactive attitude towards problem-solving and a willingness to learn new processes.
  Join our team as a Real Estate Assistant and contribute to creating exceptional experiences for our clients while developing your career in the real estate industry!
  Job Types: Full-time, Permanent, Fixed term contract
  Contract length: 12 months
  Pay: $42,391.10-$73,931.37 per year

Additional pay:

• Bonus pay
• Commission pay

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Real Estate Office: 1 year (required)
• Administrative: 1 year (required)

Work Location: In person
Expected start date: 2025-02-0

• Assist in managing daily operations of the real estate office, including clerical tasks and administrative support.
• Coordinate appointments, meetings, and property showings for agents.
• Maintain accurate records of transactions, client interactions, and property listings.
• Team Management Support
• Facilitate team performance discussions and ensure alignment with targets.

Marketing and Content Creation

• Prepare high-quality marketing materials, including: Flyers, email campaigns, and social media posts.
• Work with the Social Media Manager and Deals Coordinator for seamless marketing execution.

Lead Management

• Call and qualify leads from various sources, including:
• CRM, open houses, online inquiries, and cold-calling leads.
• Ensure prompt responses to online leads to maximize conversion potential.
• Update CRM with new leads, notes, and activity tracking.

Scheduling and Coordination

• Schedule property showings and coordinate with buyers and sellers.
• Oversee door-knocking routes and cold-calling plans for the team.
• Ensure all lead-related tasks and follow-ups are completed efficiently.