Real Estate Administrator at Healthpeak Properties, Inc.

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

28.84

Posted On

05 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Real Estate Accounting, Customer Service, Interpersonal Skills, Communication Skills, MS Word, Excel, PowerPoint, Outlook, Invoice Management, Property Management, Accounts Payable, Accounts Receivable, Record Keeping, Vendor Management, Event Coordination, Purchase Orders

Industry

Real Estate

Description

POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and or taking and delivering messages Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc Maintain inventory of office supplies and property staff directory. Monitor outside vendors for compliance of contracts and certificates of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting Organize and code invoices Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment Compiling and reviewing Tenant Billings and other miscellaneous charges Provide management team with aged delinquency reports and send delinquency letters Attendance is an essential function of the job and is required in-office five (5) days per week POSITION REQUIREMENTS Must have a high school diploma or GED at minimum, associate or bachelor’s degree preferred Previous exposure to commercial property management preferred Experience with MRI and Yardi software preferred Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation and maintain a valid driver's license Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Competitive benefit package and pay rate commensurate with experience: $26.44 - $28.84/hour, plus generous cash incentives

Responsibilities

The Real Estate Administrator will assist in implementing procedures and maintaining tenant relations while managing invoice records and vendor accounts. Responsibilities include answering phones, coordinating events, and maintaining filing systems.