IDEAL QUALIFICATIONS:

• Experience in administrative support, marketing coordination, or real estate operations preferred.
• Strong tech skills — comfortable using CRMs (like Follow Up Boss, KVCore, or similar), email platforms (like Mailchimp or Constant Contact), and task/project management tools (like Trello, Asana, or ClickUp).
• Excellent written and verbal communication skills.
• Detail-oriented, self-motivated, and highly organized.
• Ability to take initiative and work independently.
• Experience in the real estate industry is a plus but not required.

ABOUT THE ROLE:

We are seeking a highly organized, tech-savvy, and detail-oriented Marketing & Administrative Coordinator to support a top-performing real estate agent. This role is ideal for someone who thrives on creating systems, managing details, and providing behind-the-scenes support that enables the agent to focus on client relationships and sales.
This is a critical support role with potential for growth, especially for candidates interested in the real estate or marketing industry.

KEY RESPONSIBILITIES:

• Build and manage backend systems for the real estate business (e.g., team email management, digital filing, lead tracking).
• Input and maintain CRM data, ensuring new leads and contacts are updated and organized.
• Schedule and send email newsletters, marketing campaigns, and listing updates.
• Manage post-closing processes such as ordering client gifts, thank-you cards, and review follow-ups.
• Coordinate vendor orders for marketing materials (flyers, signs, listing brochures, etc.).
• Monitor deadlines for transactions and ensure all documents are properly filed.
• Assist with social media scheduling and light content creation, as needed.
• Occasionally assist with scheduling appointments, showings, or travel arrangements.
• Continuously look for ways to improve operational efficiency and streamline workflows.