Real Estate Coordinator / Analyst at Wingstop - FWS

Costa Mesa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

75000.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Market Analysis, Site Selection, Lease Administration, Commercial Lease Negotiation, Project Coordination, Compliance Management, Financial Analysis, Relationship Management, Microsoft Excel, Project Management, Lease Abstraction, Vendor Management, Licensing, Reporting & Analytics, Cross-Functional Collaboration, Legal Coordination

Industry

Restaurants

Description

Position Summary The Real Estate Coordinator / Analyst supports the company's restaurant development and real estate strategy through market analysis, site selection, lease administration, compliance management, and project coordination. This position plays a critical role in identifying growth opportunities, managing lease obligations, coordinating with landlords, brokers, legal counsel, and construction teams. This is a hybrid position requiring strong analytical, organizational, and negotiation skills in a fast-paced restaurant environment. Essential Duties and Responsibilities: Market Development & Site Selection * Support company growth objectives with opportunities in already identified market. * Prepare site evaluations and presentations for executive leadership and investors with company provided financial analysis. * Present new site opportunities through the Real Estate Committee (REC). * Coordinate REC brand partner submissions and approvals. Real Estate Transactions * Negotiate Letters of Intent (LOIs), lease terms, amendments, lease extensions, and lease renewals. * Coordinate lease execution with landlords, brokers, attorneys, and company leadership. * Act as the primary liaison between internal construction teams and landlords throughout the development process. * Work closely with outside legal counsel to resolve lease issues and facilitate timely lease execution. * Review and approve legal expenses related to lease negotiations and lease documentation. Lease Administration * Maintain all lease files, amendments, and supporting documentation. * Perform lease abstractions for new leases and amendments using Occupier software. * Monitor and track lease milestones, including permit periods, landlord delivery obligations, rent commencement dates, option periods, renewals, and lease expirations. * Ensure lease-related information is accurately maintained within company systems and databases. Development Pipeline Management * Maintain and update the company's development pipeline and site tracking reports. * Complete monthly Sitewise uploads and prepare development reports reflecting the most current project status and pipeline activity. * Collaborate with Wingstop Real Estate Management (REM) and company leadership through recurring development meetings to provide project and pipeline updates. * Track project milestones from site approval through restaurant opening. Compliance & Licensing * Apply for and obtain business licenses and required permits for all new restaurant openings. * Manage the renewal and tracking of existing business licenses, health permits, food service permits, FOG (Fats, Oils, and Grease) permits, sanitation permits, and other city-specific licenses and endorsements. * Maintain compliance records and ensure all locations remain in good standing with local regulatory agencies. * Coordinate permit-related communications with municipalities, landlords, and operations teams. Vendor & Insurance Administration * Establish Certificates of Insurance (COIs) and ACH payment information for new vendors upon lease execution. * Provide updated Certificates of Insurance to landlords upon request and during annual policy renewals. * Maintain vendor compliance documentation and support onboarding processes. Reporting & Analytics * Prepare reports related to site selection, lease obligations, development projects, and occupancy costs. * Develop executive-level presentations and summaries regarding real estate activity and development pipelines. Cross-Functional Support * Collaborate with Operations, Construction, Finance, Legal, Facilities, and Development teams to support restaurant growth initiatives. * Provide administrative and analytical support to the Development Department as needed. * Participate in special projects and strategic initiatives as assigned. Qualifications: Experience * 1-3 years of experience in commercial real estate, restaurant development, lease administration, construction coordination, or related fields. * Experience supporting multi-unit restaurants, retail, or franchise operations strongly preferred. * Experience negotiating commercial lease terms and coordinating development projects preferred. Knowledge, Skills & Abilities * Strong understanding of commercial leases and lease administration practices. * Experience with site selection analysis and market evaluation. * Excellent negotiation and relationship management skills. * Advanced proficiency in Microsoft Excel and reporting tools. * Strong project management and organizational skills. * Ability to manage multiple projects and competing priorities simultaneously. * Excellent verbal and written communication skills. * High attention to detail and commitment to accuracy. * Ability to work independently while collaborating effectively with cross-functional teams. Physical Requirements * Ability to sit, stand, and work at a computer for extended periods. * Ability to lift to 25 pounds occasionally. Work Environment * Hybrid position. * Fast-paced restaurants support center environment supporting a growing multi-unit restaurant portfolio. Success Measures * Timely execution of lease transactions and renewals. * Accurate tracking of lease milestones and critical dates. * Successful completion of licensing and compliance requirements. * Effective management of development pipeline reporting. * Strong relationships with landlords, brokers, legal counsel, and company leadership.

Responsibilities

Supports restaurant development through market analysis, site selection, and the negotiation of commercial lease terms. Manages lease administration, regulatory compliance, and the development pipeline to ensure timely restaurant openings.