REAL ESTATE LEGAL SECRETARY

Salary: Competitive
Location: Swindon (Hybrid Working)
Hours: 35 hours per week (Monday to Friday)
Experience Level: Legal secretarial experience in professional services required

THE ROLE

An established and respected law firm is seeking a Legal Secretary to support its Commercial Property team in Swindon. This is a full-time hybrid role, offering a mix of in-office and remote working. You’ll play a key part in ensuring the smooth operation of the department, providing secretarial and administrative assistance to multiple legal professionals.

KEY RESPONSIBILITIES

• Deliver comprehensive secretarial support including diary management, preparing correspondence (letters, emails, and forms), and using legal case management systems
• Assist in maintaining a high standard of client care by managing calls and emails, and following up on outstanding matters
• Manage electronic and physical files in accordance with firm procedures to ensure easy access and secure storage
• Respond to client enquiries and relay messages accurately and professionally
• Support the organisation of internal and client events, including liaising with marketing and external contacts
• Prepare legal documentation and forms as directed by team members
• Process financial transactions and assist in drafting client bills using the internal accounts system
• Monitor emails, voicemails and post for team members and respond appropriately or escalate where necessary
• Perform audio and copy typing, take meeting minutes, and follow up on actions