COMPANY SUMMARY:

Blair Blanchard Stapleton (BBS) Limited, Real Estate Brokerage, founded in July 1995 by David Blanchard, Gary Stapleton, and Drew Blair, has become a multi-million-dollar firm leading the I.C. & I industry in the Greater Hamilton Bay area. With 21 expert sales representatives, the firm excels in industrial sales and leasing, land sales, office leasing, retail & investment real estate, and appraisals. Their comprehensive approach ensures seamless coordination of all sales and lease transactions. They expanded in July 2012 with a second office in Burlington, continuing their full-service commercial real estate operations. This year, 2025, Blair Blanchard Stapleton Ltd is celebrating 30 years of business.
Real Estate Office Administrator

QUALIFICATIONS – MUST HAVES

• 2+ years of office administration or marketing administration experience.
• Strong attention to detail, organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Reliable, punctual, and committed to working in-office daily.
• Reliable transportation to the office at 1425 Cormorant Road in Ancaster.

EDUCATION

• College diploma or degree in Business Administration or equivalent experience.

ABOUT THE ROLE

Join a dynamic and growing commercial real estate brokerage where your organizational skills and positive energy will make a real difference every day. This is a hands-on, in-office role supporting the Office Manager with the daily operations of a busy brokerage. You’ll be at the heart of the team ensuring smooth and efficient administrative processes, supporting a group of experienced agents and brokers, and helping maintain a positive and professional work environment.
The ideal candidate is highly organized, detail-oriented, and adaptable, with the maturity and confidentiality needed to thrive in a fast-paced, multi-level management setting.

KEY RESPONSIBILITIES

• Be the first point of contact at reception - answer calls, greet visitors, and represent the brokerage with professionalism and urgency.
• Manage day-to-day administrative tasks with accuracy and attention to detail.
• Support marketing administration, including MLS broker loading and updates to the brokerage website.
• Provide coordination and light content support for social media under the guidance of the Marketing Administrator.
• Maintain office supplies and equipment.
• Act as the point person for all signage orders.
• Keep office files and records organized and accurate.
• Facilitate clear communication flow between agents, brokers, and administrative teams.
• Uphold the highest standards of professionalism, ethics, and teamwork.