Real Estate Operations & Admin Coordinator at Easy Outsource

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Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

0.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operations Management, Property Management, Document Management, Google Workspace, Microsoft Excel, Google Sheets, Insurance Coordination, Tenant Onboarding, SOP Development, Time Management, Communication Skills

Industry

Outsourcing and Offshoring Consulting

Description

This is a remote position. WFH | Full-Time | 9am - 5pm EST Job Overview We are looking for a highly organized and proactive Real Estate Operations & Admin Coordinator to support the administrative and operational needs of our client’s real estate portfolio. This role focuses on maintaining accurate property records, tracking renewals, coordinating insurance information, organizing documentation, and improving internal processes. Key Responsibilities: Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records. Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents. Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates. Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines. Update and maintain lease agreements, rental applications, utility spreadsheets, and CAM/expense records. Create and improve checklists and SOPs for tenant onboarding, including background checks, lease execution, deposit verification, move-in documentation, and key release. Organize company email inboxes by archiving or removing unnecessary emails and monitoring storage usage. Provide general administrative and operational support as needed. Qualifications: 2+ years of experience in administrative support, operations, real estate, or property management. Strong organizational and document management skills. Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets. Excellent attention to detail, time management, and communication skills. Ability to work independently and manage multiple priorities in a remote environment. Preferred Experience: Real estate or property management administration. Insurance coordination or policy tracking.

Responsibilities

The role involves maintaining accurate property records, tracking insurance renewals, and managing lease documentation for a real estate portfolio. Additionally, the coordinator will develop SOPs for tenant onboarding and provide general operational support.