Work where you can LOVE your job! Mogul Realty Group of EXP Realty is hiring a Transaction Coordinator & Assistant! We are looking for a skilled individual who is efficient and comfortable being a member of a team. The ideal candidate is personable, resourceful, organized, with great attention to detail, excellent critical thinking skills, a good problem solver, and a quick learner. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Assuring a steady completion of workload in a timely manner is key to success in this position. Key responsibilities are to process transaction documentation, as well as provide administrative support to our Realtor and TC teams across Edmonton & Vancouver.

Duties:

• Create listing and purchasing paperwork efficiently and accurately, ensuring all paperwork is double checked before presenting to clients, while adhering to strict deadlines
• Organize transaction management, deal board and coordinate agent calendars with deal deadlines.
• Organize all office paperwork ensuring forms and templates are up to date and utilize an effective filling system to minimize process delays.
• Manage associated paperwork for all deals – Create documents, review each for accuracy, use CREA Webforms & AuthentiSign to have documents completed, file digital copy and send to all appropriate parties involved in the deal.
• Track deal timelines and ensure all parties involved have the appropriate paperwork to complete deals on time, this may include legal documentation that is not noted on the deal checklist.
• Balance the needs of multiple realtors doing deals simultaneously while maintaining high quality standards.
• Enter listings into MLS (Paragon & Pillar9) with accuracy and efficiency
• Interact with clients via telephone, email, and virtual meetings
• Administrative support such as answering phones, data entry, and backup support for our other offices
• Support the Operations Manager and other Transaction Coordinators
• Special projects support

Skills:

• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Excellent interpersonal and customer service skills
• Able to work well independently as well as collaboratively with others in a leadership capacity
• Detail oriented with strong analytical & critical thinking skills
• Able to maintain confidentiality, utilize judgment, and work with minimal supervision
• Proactive and take initiative
• Proficiency with MS Office Suite (Word, Excel, Outlook, Teams, OneNote, OneDrive, SharePoint, Loop)
• Familiarity with CRM systems (KV Core/BoldTrail)
• Familiarity with Shared Mailboxes
• Savvy with technology
• Able to adapt and prioritize, meeting deadlines, in a fast-paced environment
• Operate with a sense of urgency, quickly responding to clients and agents with professionalism

Education and Experience:

• 1-3 years of relevant work experience, or equivalent combination of education and work experience
• Experience in the Real Estate sector is considered an asset
• Real Estate license is considered an asset
• Personal investment in Real Estate is considered an asset

Expectations:

• This is a full-time position with expectations to work full-time in-office, where a workstation will be provided.
• After the 90-day probation period there will be an opportunity to discuss a hybrid work environment.
• There is room for advancement in this position. The perfect candidate may have opportunities to grow into a supervisory position.

Hours:
Schedule: 9am-5pm MST
Salary:
Based on experience
How to Apply:
Apply on Indeed & complete a SparkHire interview, or email your cover letter, resume, and a 1-3 minute intro video, to manager@mogulrg.com, attention: Aurora Harper.
About us:
https://mogulrg.com/join-our-team/
https://www.facebook.com/MogulRG/
If you are passionate about real estate and have the skills necessary to excel in this role, we encourage you to apply.
Job Types: Full-time, Permanent
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Flexible schedule
• On-site parking
• Store discount
• Work from home

Application question(s):

• Do you have any personal Real Estate investments? If yes, please elaborate.
• Do you have any Real Estate education? If yes, please elaborate.

Experience:

• Real Estate: 1 year (preferred)

Licence/Certification:

• Real Estate Licence (preferred)

Work Location: In person
Expected start date: 2025-08-0

• Create listing and purchasing paperwork efficiently and accurately, ensuring all paperwork is double checked before presenting to clients, while adhering to strict deadlines
• Organize transaction management, deal board and coordinate agent calendars with deal deadlines.
• Organize all office paperwork ensuring forms and templates are up to date and utilize an effective filling system to minimize process delays.
• Manage associated paperwork for all deals – Create documents, review each for accuracy, use CREA Webforms & AuthentiSign to have documents completed, file digital copy and send to all appropriate parties involved in the deal.
• Track deal timelines and ensure all parties involved have the appropriate paperwork to complete deals on time, this may include legal documentation that is not noted on the deal checklist.
• Balance the needs of multiple realtors doing deals simultaneously while maintaining high quality standards.
• Enter listings into MLS (Paragon & Pillar9) with accuracy and efficiency
• Interact with clients via telephone, email, and virtual meetings
• Administrative support such as answering phones, data entry, and backup support for our other offices
• Support the Operations Manager and other Transaction Coordinators
• Special projects suppor