ABOUT US

Billion Realty Inc. is a fast-growing Commercial real estate brokerage serving the Oakville and Mississauga markets. Our team is dedicated to delivering exceptional service and seamless client experiences. We are seeking an experienced Real Estate Transaction Coordinator / Administrative Professional to support our agents with transaction management, compliance, paperwork, and social media initiatives.

QUALIFICATIONS:

• 3–5 years of experience working within an existing real estate brokerage (required).
• Strong knowledge of real estate contracts, compliance, and transaction processes.
• Proficiency with real estate CRM systems, MLS, and document management platforms.
• Excellent attention to detail, organizational skills, and ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Social media experience (Instagram, Facebook, LinkedIn, etc.) with ability to create engaging posts and assist in digital marketing.
• Proficiency in Microsoft Office, Google Suite, and real estate software tools.
• Team player with a proactive and professional attitude.

• Manage all aspects of real estate transactions from contract to closing, ensuring accuracy and compliance with RECO and brokerage requirements.
• Prepare, review, and submit paperwork while maintaining organized electronic and physical filing systems.
• Coordinate with clients, lawyers, mortgage brokers, inspectors, and agents to ensure smooth transactions.
• Track key dates and deadlines, providing timely reminders and updates to all parties.
• Assist with social media management, including creating and posting updates, listings, and marketing materials.
• Support agents with administrative tasks, scheduling, and client communication.
• Ensure high levels of client satisfaction and professionalism throughout the process.