Receiving Clerk (Property Specialist) at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receiving, Processing Shipments, Inventory Management, Delivery, Oracle System, SQBX System, Freight Management, Shipping (FedEx, UPS, DHL), Forklift Operation, Electric Cart Operation, Handtruck Operation, Pallet Jack Operation, Typing (30wpm), 10 Key Entry, Customer Service, Independent Work

Industry

Higher Education

Description

Department Overview The Central Receiving Property Specialist is responsible for receiving, processing, and delivery of incoming shipments for OHSU inventories and stores. Receives PO's into the interfaced Oracle / SQBX receiving and tracking system, matching packing lists with Oracle receiving information. Deliveries are made around the OHSU and Waterfront campuses on a daily basis using push carts and electric carts. This position also includes the sorting of mail and packages, processing outbound shipping via FedEx, UPS, and DHL and Coordinates the use of the dock and manages freight deliveries. Works independently with limited supervision. Some courier related activities are needed at times for operational support. Function/Duties of Position Unloading incoming shipments. This position works with incoming couriers on a daily basis to ensure that trucks are unloaded quickly to allow for large volumes of trucks to utilize the dock in a limited amount of time. Receiving shipments into the Oracle system. This position will be responsible for the final receiving of packages shipped via many different couriers into our enterprise wide financial system (Oracle). This ensures timely receipt and payment of invoices by OHSU to vendors. Entering of packages into the SQBX system. This position will be responsible for entering all incoming packages into a digital tracking system. This position is also responsible for maintaining an accurate database within SQBX. Sorting shipments for campus delivery. This position will deliver to many different buildings, floors, units and departments based on the particular routes and delivery needs. Delivering shipments to specific rooms around the OHSU campus. The positions at the dock deliver all packages that come into the dock through various means, most consist of walking routes using carts and hand trucks. Sorting and delivery of mail. This position sorts and delivers mail throughout particular buildings. Deliveries are made to a central mail room or to individual department mail boxes. Freight Management. This position is responsible for accepting incoming freight or re-routing to appropriate destination. This includes inspecting for damage, processing required Delivery & Fleet Services paperwork and filing of paperwork. Miscellaneous Tasks - This position requires a limited amount of outbound shipping at particular or satellite docks. "Dangerous Goods Shipping" online course is required. Miscellaneous labor duties as assigned by management team. Required Qualifications Entry level experience performing stores (retail) and inventory work; AND Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing). Valid driver's license with a driving record acceptable to OHSU. Customer service skills/must be personable. Ability to operate a wide array of warehouse equipment including forklifts, handtrucks, pallet jacks, dolleys, and electric carts. Ability to learn, and retain customer names, and delivery locations. Ability to type at least 30wpm, and experience with 10 key. Ability to think independently, and direct carriers to correct delivery locations. Preferred Qualifications High School diploma or GED. 2+ years in a Shipping & Receiving environment. Experience with Oracle system. Experience with digital package receiving systems. 1 year of forklift experience. Experience handling customer service inquiries. Knowledge of the OHSU campus is helpful. Forklift certification. Hazmat certification. Radiation Safety certification. Additional Details Monday - Friday, 8:00am - 4:30pm schedule, this could change depending on the needs of the department. Receiving Dock environment working in exposed conditions depending on weather and location. Ability to lift/carry 75lbs assisted and 50lbs unassisted numerous times per day. Ability to stand for a continuous amount of time throughout the day. This position does a lot of walking. Some equipment used includes Forklift, pallet jacks, hand trucks, cargo van, and electric carts. Some exposure to hazardous materials. Benefits Healthcare for full-time employees covered 100% and 88% for dependents. $50K of term life insurance provided at no cost to the employee. Two separate above market pension plans to choose from. Vacation - up to 200 hours per year dependent on length of service. Sick Leave - up to 96 hours per year. 9 paid holidays per year. Substantial Tri-Met and C-Tran discounts. Employee Assistance Program. Childcare service discounts. Tuition reimbursement. Employee discounts to local and major businesses. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Responsibilities

The Central Receiving Property Specialist is responsible for receiving, processing, and delivering incoming shipments across OHSU inventories, which includes logging POs into Oracle and SQBX systems and making daily deliveries across campuses using carts. Key duties involve unloading high volumes of trucks at the dock, accurately receiving packages into the Oracle financial system, sorting and delivering mail and packages, and managing incoming freight.