Description:
JOB TITLE: Receiving Coordinator
REPORTS TO: Procurement Manager
JOB STATUS: Full Time
FLSA STATUS: Non-Exempt
DATE: August 12, 2025

JOB SUMMARY:

Responsible for coordinating procurement needs for the electrical and mechanical installation of the field team to ensure on time delivery of equipment and materials for project locations.

REQUIRED SKILLS AND ABILITIES:

• Excellent communication and organizational skills.
• Strong attention to detail.
• Requires being able to respond to problem situations in a timely manner.
• Ability to work independently and as part of a team
• Ability to work in dynamic and changing environments.

EDUCATION, EXPERIENCE AND QUALIFICATIONS:

• 2+ years in a related position
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite and other office technology
• Legally authorized to work in the United States
• Ability to obtain facility security clearance as needed.

ESSENTIAL FUNCTIONS:

• Reviews and processes material orders from field team.
• Coordinate equipment rentals, and other requests from field team.
• Negotiate contracts and pricing terms with suppliers.
• Ensure suppliers meet quality standards and delivery deadlines.
• Create and manage purchase orders, working in conjunction with purchasing team.
• Track shipments and resolve any issues that may arise during the procurement process.
• Monitor each project budget and alert team of any overages.
• Follow proper material ordering procedures.
• Maintain documentation and files according to procedures.
• Receive packing slips against purchase orders and invoices in QuickBooks.
• Anticipate and resolve problems as they arise.
• Perform other duties as assigned.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting for prolonged periods of time
• Repetitive typing/data entry
• Lifting up to 10 pounds occasionall