Reception and Administration Officer

at  GenU

Location: Highton
Brand: Community, Residential & Pathways
Date Posted: 9 Jan 2025
Here at genU we’re a group of passionate, driven people who want everyone’s lives to be happier and healthier, especially people with disabilities, the ageing and those experiencing disadvantage. We operate solely for community benefit and invest back into the same communities in which our services are delivered.
genU welcomes diversity, including diversity of race, culture, spirituality, gender, age, identity, ability, and sexuality. We are committed to providing a welcoming, innovative, safe, empowering and respectful environment for all and living these values each and every day.
The Performance, Quality and Client Experience division is focused on ensuring our clients have the best experience of our services. This includes ensuring compliance and the maintenance of our high-quality standards across all genU services and driving a culture of continuous improvement

• Reception duties including greeting and managing visitors, directing to applicable offices or meeting rooms
• Assist with coordinating corporate travel and conference arrangements, including travel reimbursements
• Assist with calendar management and event planning including the set-up of meetings and room bookings.
• Preparation and distribution of documentation/presentations including agenda, papers, minutes, action items as required.
• Adhere to relevant legislative requirements, program guidelines, genU policies, procedures, and work instructions.
• Maintain staff files and records including training requirements as per genU policies.
• Vehicle fleet coordination as required and as per genU fleet policies.
• Process staff timesheets, approved leave requests and CareLink records each fortnight in accordance with pay periods.
• Use the Carelink system to generate reports and complete accurate and timely approvals in the system