Receptionist (33584) at KLS Martin SE & Co. KG

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

0.0

Posted On

03 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Telephone Communication, Clerical Duties, Visitor Greeting, Mail Distribution, Document Management, SAP Knowledge, Microsoft Office, Data Verification, Record Keeping, Problem Solving, Time Management, Written Communication, Verbal Communication, Collaboration, Decision Making, Typing Skills

Industry

Medical Equipment Manufacturing

Description

Job Details Job Location: Corporate Office - Jacksonville, FL 32246 Position Type: Part Time Education Level: High School Travel Percentage: None Job Shift: 8:00am - 5:00pm Job Summary Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties. Essential Functions, Duties, and Responsibilities Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival Opens and distributes incoming mail on a daily basis, and prepares outgoing mail. Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested Prepares and mails daily invoices Prepares and mails monthly statements Retrieval and Interpretation of Documents Knowledge of 411 Procedure Knowledge of FDA Inspection Procedure Use of SAP Qualifications Educational and Experience Requirements High School Diploma or Equivalent Knowledge, Skills, and Abilities Adhere and support KLS Martins quality and safety policies and procedures Ability to retrieve and interpret documentation Ability to work effectively with all levels of internal and external associates/customers/colleagues Demonstrated ability to effectively communicate both verbally and in writing Ability to develop and maintain collaborative relationships with all levels within the organization Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve Ability to manage multiple priorities Possess intermediate to advanced level knowledge of Microsoft Office software applications Ability to work with minimal supervision Skill Requirements Typing/computer keyboard Utilize computer software (specified above) Retrieve and compile information Maintain records/logs Verify data and information Organize and prioritize information/tasks Operate office equipment Verbal communication Written communication Physical Requirements Sitting for extended periods Extended periods viewing computer screen Walking Reading Speaking Hear/Listen Maintain regular, punctual attendance Lifting/carrying up to 20 pounds various items Repetitive Motions Pushing/Pulling Bending/Stooping Reaching/Grasping Writing Hazards Normal office environment

Responsibilities

The receptionist is responsible for answering calls, greeting visitors, and performing clerical duties. This includes managing mail and documents, as well as maintaining communication with internal and external associates.