About the job

About E.construct

e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value. Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.

e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services. The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.

Key Responsibilities

Office & Documentation Management

Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality
Manage all company and personnel documents, including contracts, IDs, and certificates
Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO

Onboarding & Compliance Support

Prepare and collect documentation for new joiners, including contracts and ID requests
Support license renewals and compliance documentation with relevant authorities
Ensure all administrative processes comply with company policies and UAE labor and government regulations

PRO Coordination

Liaise with the PRO for visa applications, renewals, and cancellations
Maintain updated records of all government-related transactions
Follow up on submissions and approvals to ensure timely processing

Administrative & Office Support

Serve as the first point of contact at the reception for employees and visitors
Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling
Support coordination with HR and other departments for documentation and logistical needs
Arrange meetings, appointments, and assist with office logistics and supplies management

Reporting & Tracking

Maintain trackers for document renewals, visa status, and onboarding progress
Prepare regular administrative and compliance reports as needed

Requirements

Bachelor’s degree in Business Administration or a related field
2-4 years of experience in office administration or similar roles within the UAE
Familiarity with MOHRE, and visa processes is an advantage
Strong organizational and coordination skills with attention to detail
Proficient in Microsoft Office (Excel, Word) and general documentation systems
Based in Dubai and knowledgeable about UAE labor and government regulations
Immediate joiners are preferred

Responsibilities