ADMINISTRATION ASSISTANT (JOB SHARE) – PSYCHOLOGY CLINIC

We are a busy Psychology Clinic based in the inner South Eastern Suburbs of Melbourne looking for an Administration Assistant to join our team. We are after a mature, responsible individual with great communication and customer service skills, who can work well under pressure. This is a job share position.

• Maintaining calendar, scheduling meetings, and booking appointments.
• Replying to Bookkeepers, managing expenses, and bill-paying.
• Helping to keep schedules and routines on track.
• Sorting documents and materials into our online folder structure.
• Answering telephone calls and taking detailed messages as required.
• Proactively chasing up the required documentation and information as needed.
• Liaising with third-party referrers (e.g., GPs, allied health providers, and agencies), nurturing ongoing relationships, and assisting with referrer communications and marketing initiatives.
• Supporting the Clinic’s marketing efforts through email updates, referral tracking, and assisting with the preparation and distribution of marketing materials.