Job Description: As a Reception/Administrative Assistant at Nairn Community and Arts Centre, you will play a crucial role in ensuring the smooth operation of our centre. You will be the first point of contact for visitors and will provide essential administrative support to our team.

QUALIFICATIONS:

• Experience as an administrative assistant, office admin assistant, or relevant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Xero is used for invoicing – proficiency in this would be a preferred but not essential.
• Strong organisational skills with the ability to multitask and prioritise work.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Friendly and professional demeanour.
• Experience in a community environment is a plus, but not essential.
  Job Type: Part-time
  Pay: £13,824.00 per year
  Expected hours: 21 per week

Benefits:

• Free parking
• On-site parking

Work Location: In perso

RECEPTION DUTIES:

• Greet and assist visitors, ensuring a welcoming and friendly environment.
• Answer phone calls, direct inquiries, and manage incoming and outgoing mail.
• Schedule and manage bookings for rooms, events, and activities.
• Administrative Support:
• Maintain and update electronic and paper records, ensuring accuracy and confidentiality.
• Assist with the preparation of reports, events posters, presentations, and correspondence.
• Manage office supplies and place orders as necessary.
• Financial Administration:
• Assist with invoicing, expense tracking, and budget management.
• Maintain financial records using Excel spreadsheets and other software.
• Event Admin Coordination:
• Support the administrative planning of events, workshops, and community activities.
• Manage event & workshop posters/leaflets.
• Coordinate with vendors, participants, and staff to ensure successful events.
• Data Management:
• Maintain and update databases and contact lists.
• Generate reports and analyse data using Excel.
• General Office Duties:
• Perform other administrative tasks as required to support the team and centre operations.