We are seeking a Receptionist/Administration Assistant to join the team!

Are you an organised, detail-oriented administrator looking for a part-time role within a friendly and established professional services team? This is a great opportunity to join a well-regarded Accounting and Financial Planning firm in Malaga, taking on a varied role that combines front office duties with meaningful administrative support across accounting and compliance functions. With a supportive team culture and genuine variety in the day-to-day, this role is ideal for someone who thrives on accuracy and multitasking.

About Us

We are is an established Accounting and Financial Planning firm based in the Malaga area, known for providing quality service to their clients within a friendly and supportive team environment. With a strong focus on accuracy and professionalism, they offer a stable and welcoming workplace for the right administrative professional to join their team.

What you'll be doing?

• Managing front office duties — Serving as a key point of contact for clients and visitors, ensuring a professional and welcoming first impression at all times.
• Handling scanning, photocopying, and filing — Keeping documentation organised and accessible through accurate and efficient filing and record-keeping practices.
• Collating financial reports and tax returns — Assisting with the collation and preparation of financial reports and income tax returns to support the accounting team.
• Liaising with suppliers — Managing supplier relationships and coordinating stationery orders and other office supply needs.
• Lodging documents electronically — Completing electronic lodgements with the ATO accurately and within required timeframes.
• Managing banking and debtor processes — Handling banking, EFTPOS transactions, and debtor management to support smooth financial administration.
• Following up client queries — Proactively following up with clients regarding queries, requests for information, and outstanding signed documents.
• Supporting ASIC compliance — Assisting with ASIC compliance requirements and ensuring documentation is accurate and current.
• Processing applications — Managing ABN, TFN, and Business Name applications on behalf of clients.
• Preparing newsletters — Collating and formatting regular client newsletters to a professional standard.
• Using the ATO Portal — Navigating the ATO Portal confidently to support various administrative and compliance tasks.

Who we they looking for?

• Administrative experience — A proven record of experience in an administrative role is required, with experience in accounting or financial services considered highly advantageous.
• Communication skills — Excellent written and verbal communication skills, along with a professional and friendly phone manner.
• Typing speed — A minimum typing speed of 40 words per minute is required for this role.
• Computer literacy — Excellent PC and Microsoft Office skills, including strong proficiency in Word and Excel; experience with the Handisoft suite is advantageous.
• Organisational skills — Highly organised with the ability to prioritise tasks and multitask effectively in a busy office environment.
• Attention to detail — A careful and accurate approach to all tasks, with a strong focus on quality and precision.
• Professional presentation — A polished and professional personal presentation suited to a client-facing role.
• Autonomy and teamwork — The ability to work unsupervised or with minimal direction while contributing positively within a team environment.
• Practical problem-solving — A common-sense approach to tasks, recognising the importance of both process and outcome.
• Initiative and proactivity — A willingness to learn, take initiative, and be a proactive and engaged team player.
• Time management — Excellent time management skills to balance a variety of responsibilities effectively.
• Positive attitude — A genuinely positive and can-do attitude that contributes to a supportive team culture.
• Business or secretarial qualifications — Business or secretarial qualifications are highly desirable and will be well regarded.
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