Ultra Seat Corporation is located on the West End and has an immediate opening for a:

RECEPTIONIST / ADMINISTRATION

Are you organized, welcoming, and great with numbers? We’re looking for an enthusiastic Receptionist & Accounts Receivable Coordinator to join our team!

ABOUT THE ROLE:

We are seeking someone who is organized, welcoming, and great with numbers to join our team. As the first point of contact with our office, you’ll make a lasting impression on visitors and callers, while supporting core business functions. Your primary responsibilities include reception, office administration, accounts receivable, and order processing.

KEY RESPONSIBILITIES:

• Greeting visitors and direct them to the appropriate team member
• Answer and route incoming calls professionally
• Processing incoming mail, emails, and website inquiries
• Maintain accurate customer information and database
• Review sales order details, process payments, create customs documents, and generate packing slips for the shipping department
• Provide order entry support to the sales team as needed
• Prepare bank deposits and balance daily transaction reports
• Combine supporting documents and reviewing order details for accuracy followed by generating invoices once goods have shipped
• Administer accounts receivable, including all collections and follow up communications on overdue accounts
• Assist with accounts payable and general data entry
• Keep files organized and up to date
• Tackle other administrative duties as needed