Receptionist/Administrative Assistant at Care Partners

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

25.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Customer Service, Multitasking, Verbal Communication, Written Communication, Interpersonal Skills, Confidentiality, Organization, Detail Oriented, Bilingual Spanish, Calendar Management, Travel Coordination, Data Entry, Vendor Management, Phone Systems, Visitor Management

Industry

Hospitals and Health Care

Description

Company Description Receptionist/Administrative Assistant Benefits: Compensation: $23-25/hr (Non-Exempt) Type: Full-Time Location: ON-SITE Schedule: Monday - Friday; 8:00 am-5 pm Medical, Dental, Vision, 401k with employer matching, Voluntary Life, Flex-Spending Account Options Savings Generous PTO Plan (3 weeks) and encouragement to USE IT! 6 holiday 5 sick days Grow & Shine: Work alongside healthcare professionals who mentor and support your career growth. Open Doors, Open Minds: Transparent leadership that listens and values your voice. Work-Life Bliss: Team outings, company events, and a commitment to putting you first. An Office That Feels Like Home: Modern, welcoming, and dog-friendly (as long as Fido’s well-behaved!). About Us: At Care Partners At Home, we believe in making a meaningful difference in the lives of our clients and their families by providing compassionate, reliable, and personalized care services. We are a trusted leader in the home care industry, dedicated to creating an environment where clients feel supported, caregivers feel valued, and our team members thrive. Our mission is simple: to deliver exceptional care with heart. We pride ourselves on fostering a culture of collaboration, innovation, and professional growth. Whether it's empowering our caregivers, ensuring the highest standards of service for our clients, or supporting our team behind the scenes, we are united by our commitment to making care personal. The Receptionist to be the first point of contact for our company. The ideal candidate will be friendly, professional and highly organized. This candidate will have excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. As the front-facing representative of our organization, the Receptionist plays a key role in creating a welcoming atmosphere for clients, visitors, and employees. Receptionist/Administrative Assistant Requirements: High school diploma or equivalent; additional certification in Office Administration is a plus. Proven work experience as a receptionist, front desk representative, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Customer service demeanor and a high degree of professionalism. Ability to handle multiple tasks and remain calm under pressure. Strong verbal and written communication skills with excellent interpersonal abilities. Ability to maintain confidentiality and handle sensitive information. Organized, detail-oriented, and capable of managing multiple tasks efficiently Bilingual Spanish a plus Other duties as required Preferred Skills: Experience working in a fast-paced corporate environment. Familiarity with phone systems and visitor management tools. Prior experience supporting executive-level staff. Essential Functions: Serve as the first point of contact for clients, vendors, and visitors while providing professional customer service Handle and qualify inbound sales inquiries and route calls through a multi-line phone system Coordinate visitor access, security badges, conference room scheduling, and meeting preparation Maintain a clean, organized, and professional reception and office environment Manage incoming/outgoing mail, packages, deliveries, and distribute checks and correspondence Provide administrative support including calendar management, travel coordination, and data entry for senior staff Assist with internal meetings, office events, hospitality coordination, and executive/client visits Monitor and maintain office, kitchen, and restroom supply inventory while coordinating vendor relationships Manage employee equipment requests, onboarding equipment setup, and maintain equipment tracking records through IT systems Design and order promotional materials for company events, home care outreach, college fairs, and marketing initiatives Additional Information All your information will be kept confidential according to EEO guidelines.

Responsibilities

Serve as the primary point of contact for clients and visitors while managing front-desk operations and multi-line phone systems. Provide comprehensive administrative support, including calendar management, office supply inventory, and coordination of company events.