Receptionist/Administrative Assistant

at  Doane Grant Thornton

WHO WE ARE

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

AS A RECEPTIONIST/ADMINISTRATIVE ASSISTANT YOUR RESPONSIBILITIES WILL INCLUDE:

• Answering and directing telephone inquiries
• Greeting external clients
• Coordinating schedules of staff
• Receiving payments
• Receive/send daily couriers
• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Managing electronic and paper-based client files and compilations of tax returns
• Format financial statements in compliance in Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• E-filing as required
• Scan documents and embed in electronic file
• Participate in training and stay current with Doane GT software
• Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Organize information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• General administrative duties including, but not limited to: filing, photocopying, scanning, faxing and mailing

At Doane Grant Thornton, we’re committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we’re happy to share that our current base salary for this role ranges from $42,000 - $48,000.

• This role is required to be in-office 5 days per wee