JOB DESCRIPTION: RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Musick, Peeler & Garrett LLP has an opening available for a Receptionist/Administrative Assistant to join the Los Angeles office. This position is full-time, hourly, non-exempt, and on-site with hours of 9:00 a.m. to 5:30 p.m.
The candidate will have a minimum of 2 years of reception and/or administrative assistant experience in a legal or professional services environment. The successful candidate will have excellent interpersonal and communication skills and experience working with vendors and staff at all levels. A high degree of professionalism and customer service skills is a must, as well as the ability to learn new skills quickly and adapt to changing priorities are required. Excellent computer skills are required (Microsoft Word and Outlook). Knowledge with Microsoft Excel a plus.

DESCRIPTION:

Under the supervision of the Director of Human Resources, the candidate will be responsible for serving as back-up reception coverage, assisting with administrative overflow tasks, and serving as back-up to Hospitality Services in the Los Angeles office. This position interacts with colleagues in a team setting and maintains positive contact with clients, vendors, attorneys and staff.

REQUIREMENTS:

• High school diploma or equivalent.
• Two years prior reception experience in a legal or professional services environment is preferred.
• Excellent communication and proactive customer service skills are required.
• Strong organizational skills and ability to multitask.
• Professional demeanor, with a commitment to providing a high level of customer service.
• Takes initiative, a self-starter with a great work ethic.
• Proficient in Microsoft Office Suite applications including Word and Outlook.
• Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs.

• Provide daily relief reception support. Cover reception desk full days whenever primary Receptionist is out of the office. Work together with primary Receptionist on a daily basis as needed.
• Arrange for visitor access with building security.
• Help manage conference room reservations and calendar.
• Manage visitor validations.
• Track staff call outs, as needed.
• Assist with overflow administrative assignments and projects on a daily basis as needed.
• Work with Director of Human Resources with ad hoc assignments.
• Assist with catering food orders, set up and break down of beverages and catering in conference rooms for meetings and firm events.
• Assist as back-up to the Hospitality Services as needed with keeping kitchen tables, chairs, countertops, dishwashers and microwaves clean as needed.
• Assist with placing kitchen and pantry supply orders as needed.
• Other duties and projects as assigned.