JOB DESCRIPTION

Title: Receptionist/Administrative Assistant
Reports to: CEO
Job Type: Part-time/Full-time - On-site,
Property: Oben Group of Companies
Location: 2 Sheppard Avenue East, Suite 502, Toronto, Ontario

POSITION SUMMARY

The Administrative Assistant embraces the organization’s values to provide the highest level of customer service at Oben Group Inc. The role is to ensure efficient administrative operations and support the CEO in daily tasks.

Essential Duties:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Serve as the primary point of contact for internal and external stakeholders, providing timely and effective resolution to inquiries and requests.
• Maintain accurate records and documentation related to administrative activities, including filing and data entry.
• Coordinate and assist with the preparation of reports, presentations, and other materials for meetings.
• Monitor and manage office supplies and equipment inventory.
• Assist in organizing company events and activities.
• Assist in marketing and social media management.
• Coordinate incoming and outgoing mail and courier packages.
• Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• Minimum of 2 years proven experience as an administrative assistant or relevant position.
• Strong organizational and multitasking skills.
• Exceptional customer service and problem-solving skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Yardi Voyager knowledge is a plus.
• Strong communication skills.
  Job Types: Full-time, Part-time
  Pay: $20.00-$23.00 per hour
  Expected hours: 15 – 35 per week

Benefits:

• Dental care
• Extended health care

Language:

• Mandarin (preferred)

Work Location: In perso

• Prepare and edit correspondence, communications, presentations, and other documents.
• Serve as the primary point of contact for internal and external stakeholders, providing timely and effective resolution to inquiries and requests.
• Maintain accurate records and documentation related to administrative activities, including filing and data entry.
• Coordinate and assist with the preparation of reports, presentations, and other materials for meetings.
• Monitor and manage office supplies and equipment inventory.
• Assist in organizing company events and activities.
• Assist in marketing and social media management.
• Coordinate incoming and outgoing mail and courier packages.
• Other duties as assigned