About the Role: We are seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the Senior Manager. This role involves managing day-to-day administrative tasks, maintaining organized records, and ensuring the smooth operation of the reception desk. The ideal candidate will possess excellent organizational and communication skills and be comfortable working in a dynamic environment.

QUALIFICATIONS:

• Experience working in heavy industry, truck repair shops or manufacturing is a plus.
• High school diploma or equivalent.
• Proven experience in an administrative or assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with a customer service-oriented approach.
• Ability to maintain confidentiality and handle sensitive information.

• Provide administrative support to the Division Manager, including calendar management and meeting coordination.
• Manage and organize files, documents, and records in both physical and digital formats.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Processing some account payables and receivables.
• Maintain the reception area, greet visitors, and provide assistance as needed.
• Schedule and coordinate meetings, conferences, and events.
• Prepare reports, presentations, and other documents as requested.
• Ensure the timely procurement of office supplies and maintain inventory levels.
• Collaborate with internal teams to facilitate communication and operational efficiency.
• Perform other general office duties and administrative tasks as assigned.