Receptionist/Administrative Professional 2 at Ohio Department of Administrative Services

, , -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Data Entry, Mail Distribution, Meeting Scheduling, Travel Arrangements, Report Preparation, Compliance Monitoring, File Management, Communication, Problem Solving, Team Support, Record Keeping, Public Interaction, Training Assistance, Statistical Logging

Industry

Government Administration

Description

This is a repost..... If you applied previously, you must apply again to be considered. What You'll Do: State of Ohio Board of Pharmacy Report In Location: 77 South High Street, 17th Floor Columbus, Ohio 43215 Work hours: 8:00 a.m. - 5:00 p.m. (IN-PERSON POSITION) Serves as front desk receptionist; greets and assist visitors; sorts and distributes mail. Relieves superior of routine administrative duties; makes recommendations regarding program activities; maintains Compliance & Enforcement’s policies & procedures; supports all Compliance & Enforcement supervisors with routine administrative duties; answers all incoming telephone calls & routes to appropriate person or division; routes all incoming correspondence to proper personnel; answers pharmacy related questions; monitors & reviews Compliance & Enforcement email boxes; & maintains investigative files & evidence. Receives complaints from the public & other various sources; enters complaints into the Board of Pharmacy’s records management system; maintains logs of statistical information; updates inspection data base; requests reports, records, legal documents, journal entries, & law enforcement sensitive information; prepares monthly reports & summaries; schedules meetings & presentations; books reservations; arranges travel; assists in preparing materials for field staff meetings; prepares education materials for presentations; updates licensing staff on inspections or changes in licensing status; & responds to requests from public, outside agencies, field staff, & other Board divisions. Supports field staff with obtaining supplies & equipment; orders Compliance & Enforcement supplies & equipment; assists in orientation of new employees; & maintains minutes of Compliance & Enforcement meetings. THE INITIAL PROBATIONARY PERIOD FOR ALL NEWLY HIRED EMPLOYEES WILL BE 365 DAYS. UNLESS REQUIRED BY LEGISLATION OR UNION CONTRACT, STARTING SALARY WILL BE SET AT STEP 1 OF THE PAY RANGE. Reasonable Accommodation: Please contact the Human Resources Office at hr@pharmacy.ohio.gov so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to interview. 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college. -Or 6 mos. exp. as Administrative Professional 1, 16871. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services

Responsibilities

The Receptionist/Administrative Professional serves as the front desk receptionist, greeting and assisting visitors, sorting and distributing mail, and relieving superiors of routine administrative duties. Additional responsibilities include answering phone calls, managing correspondence, entering complaints, maintaining logs, and supporting field staff.