Job Title: Receptionist / Administrative Secretary / QuickBooks Online Data Entry Clerk
Location: Langley
Job Type: Full-Time
Work Hours: Monday to Friday, 7:45 AM – 3:30 PM
Reports To: Office Manager / Business Owner

POSITION OVERVIEW:

We are looking for a dependable and detail-oriented Receptionist / Administrative Secretary / QuickBooks Online Data Entry Clerk to join our team full-time. This role is essential in ensuring smooth day-to-day operations by managing front-desk duties, supporting administrative tasks, and maintaining accurate financial records using QuickBooks Online.
The ideal candidate is highly organized, communicates well, has strong computer skills, and thrives in a fast-paced environment.

QUALIFICATIONS:

• High school diploma or equivalent (Associate’s degree preferred)
• Minimum 1 year of administrative experience
• Proficiency in QuickBooks Online (required)
• Solid understanding of basic bookkeeping principles
• Strong computer skills (Microsoft Office, Google Workspace, email)
• Excellent communication and interpersonal skills
• Ability to multitask, prioritize, and work independently
• Professional, punctual, and reliable

KEY RESPONSIBILITIES:RECEPTIONIST DUTIES

• Greet visitors and clients in a professional and friendly manner
• Answer incoming calls and emails and direct them appropriately
• Handle general inquiries and take accurate messages and emails.
• Manage office calendar and assist with appointment scheduling
• Receive and distribute mail and deliveries

ADMINISTRATIVE SECRETARY DUTIES

• Provide administrative support to management and staff
• Prepare and format documents, emails, and reports
• Maintain organized digital and physical filing systems
• Order and manage office supplies
• Assist with internal communication and scheduling
• Ensure confidentiality of sensitive information

QUICKBOOKS ONLINE DATA ENTRY DUTIES

• Enter and maintain accurate financial transactions in QuickBooks Online
• Generate and send customer invoices
• Record vendor bills and payments
• Reconcile bank and credit card transactions
• Maintain up-to-date customer and vendor records
• Assist with basic financial reporting and month-end tasks