Receptionist/Administrator

at  BlackSire

As a Receptionist/Administrator, you will be the first point of contact for our company. Your main duties include providing administrative support across the company, and coordinating front-desk activities, including distributing correspondence and ensuring that all employees, guests, and visitors are serviced comfortably within the company’s premises.
A successful administrator is a multitasking expert who executes all administrative tasks to the highest quality standards. The individual is expected to be proactive and flexible with time as there will be necessary arrangements out of normal working hours.

REQUIREMENTS:

1. Preferably Executives specializing in Clerical/Administrative, hotel management support or equivalent.
2. Required languages: Chinese, Malay, English
3. Extensive experience in MS Office, Outlook, and Microsoft Teams.
4. Awareness on the standards of good self-presentation and has a high sense of tidiness and cleanliness.
5. A team player with good communication skills, independent and strong sense of responsibility.
6. The ability to multitask in a fast-paced environment and meeting tight deadlines.
7. The ability to travel as and when required.
   Job Type: Full-time
   Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Dental insurance
• Gym membership
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Work Location: In perso

1. Ensure proper adherence to procedures when guests/visitors arrive at the office.
2. Answer, screen, and forward incoming phone calls.
3. Ensure reception area is tidy and presentable, with all necessary stationery and materials available.
4. Receive, sort, and distribute mail/deliveries.
5. Manage all monthly bills (e.g., utilities).
6. Replenish office supplies and keep inventory of stock (e.g., pantry food, stationeries, self-test kits).
7. Coordinate travel arrangements for overseas employees, such as flights and accommodation.
8. Be the main person-in-charge for all hostel-related matters, including upkeep of hostel maintenance and cleanliness, and hostel arrangements for overseas employees and other tenants.
9. Ensure that the cleaner carries out duties as assigned according to schedule and ensure the cleanliness of office and hostel area.
10. Maintain storeroom tidiness and organize according to office 5S.
11. Provide accurate and up-to-date documentation and maintain good filing systems and practices.
12. Assist in company events and activities.
13. Assist in handling the company’s social media page as and when necessary.
14. Perform all other ad hoc tasks as assigned by management.