Salary: G6 – starting salary £24,790 pro rata (actual salary £8,789) (pay award pending of 3.2%)
Hours: 15 hours per week, term time only (39 weeks)
Fixed term contract: from 01.09.2025 - 22.07.2027
Working pattern: all requests considered - to be agreed at interview.
Cotham School, a successful, vibrant and diverse 11-18 comprehensive school, wishes to appoint an experienced Administrator to join the Admin team in our busy school office and reception.
The successful candidate will provide efficient and effective administrative support to ensure the smooth operation of the school, which will include some reception duties. Applicants must have experience in performing all aspects of administration using Microsoft Office and Gmail; experience of using Google Docs is desirable. Experience of SIMS or other school Management Information Systems would be highly advantageous, but full training will be provided.

We offer:

• the opportunity to join a hugely successful and oversubscribed school
• a wonderfully diverse student body
• a highly cohesive, experienced and high-performing Senior Leadership Team
• a committed and enthusiastic staff group
• excellent opportunities for personal and professional development

Cotham School is a great place to work. Our staff are a cohesive, friendly and high performing team of professionals who are keen to welcome new colleagues into our school community to contribute to and share in our achievements. Join us and you’ll receive a wide range of employee benefits including:

• access to employee assistance programme – this includes counselling, physio sessions, menopause support, bereavement support and much more
• ongoing learning and development opportunities and access to the school CPD library
• at least 5 inset (training) days per annum with the provision of free onsite drinks and meals including the opportunity to work flexibly from home on some of these days
• opportunity for staff to use flexible working hours on occasions
• comprehensive induction process
• competitive salaries which are reviewed annually
• family friendly policies and wellbeing support initiatives
• access to online gyms and health sessions
• access to staff sports, for example basketball, badminton and yoga sessions
• option to participate in the cycle to work scheme
• on site free car parking (when available)
• free eye tests (Display Screen Equipment Users) and free annual flu jab

As a diverse school community, we particularly welcome applicants from underrepresented groups with regards to ethnicity, gender, age and disability.
Cotham School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All staff will need to be DBS checked.
Please visit our website for further details and application pack.
Closing date: Monday 23.06.25 at 9.00 am
Interview date: Monday 30.06.25

REVIEW

This job description does not define in detail all duties or responsibilities of the post. It will be reviewed and may be subject to modification or amendment after consultation with the post holder.
Date of Job Description: June 2025
Job Types: Part-time, Temporary
Contract length: 23 months
Pay: From £8,789.00 per year
Expected hours: 15 per week

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 20/06/2025
Expected start date: 01/09/202

ACCOUNTABLE TO

Deputy Director of Finance and Resources - Finance, HR & Admin

CORE PURPOSE

To provide an efficient and welcoming reception service, and to meet the administrative and clerical needs of the school as a part of the Administration Team.
This will include working within the school’s reception areas and to be the first point of contact for all internal and external callers to the school.

ADMINISTRATIVE DUTIES

• Provide routine clerical support as required, e.g. photocopying, e-mailing, prepare letters, complete routine forms, maintain confidentiality of all the School’s records.
• Assist with school room bookings for class re-rooming, events, meetings and exams using the school’s management information system (SIMS) and Microsoft Excel.
• Work with the administrative team to ensure that all work received into the office via the Admin Helpdesk is completed in line with agreed timeframes.
• Maintain and update the school’s management information system (SIMS).

GENERAL DUTIES

• Comply with the requirements of health and safety, other relevant legislation and school policies and to understand and comply with the school’s Equal Opportunities Policy.
• Maintaining high and professional standards as the front-line service to the school.
• Have a commitment to Child Safeguarding, to promote the welfare of children and young people in accordance with the School’s agreed procedures.