Receptionist

at  Al Shaali Moto Trading LlC

JOB OVERVIEW

We are seeking a friendly and organized Receptionist to join our team. As the first point of contact for our company, you will be responsible for creating a positive impression and providing excellent customer service to clients and visitors. The ideal candidate should be professional, approachable, and efficient in handling various administrative tasks.

QUALIFICATIONS

• Proven experience as a receptionist, front desk representative, or similar role.
• Excellent verbal and written communication skills in both English and Arabic.
• Strong interpersonal skills with a customer-oriented approach.
• High attention to detail and the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with office equipment (e.g., fax machines, printers).
• High school diploma; additional certification in Office Management is a plus.
  Job Types: Full-time, Permanent

Experience:

• receptionist: 1 year (Preferred)
• Automotive: 1 year (Required)

Language:

• Arabic and English (Required)

• Greet and Welcome Visitors: Warmly greet and assist visitors as soon as they arrive at the office.
• Manage Phone Calls: Answer, screen, and forward incoming phone calls while providing basic information as needed.
• Front Desk Management: Ensure the reception area is tidy and presentable, with all necessary materials (e.g., pens, forms, brochures).
• Appointment Scheduling: Schedule and confirm appointments, meetings, and interviews.
• Mail and Packages: Receive, sort, and distribute daily mail and deliveries.
• Administrative Support: Provide administrative support such as filing, photocopying, and managing documents.
• Visitor Log: Maintain the visitor logbook and ensure proper security protocols for guests.
• Communication: Handle inquiries, direct clients or visitors to the appropriate staff member, and provide general information about the organization.
• Supplies Management: Monitor and order office supplies, ensuring front desk inventory is stocked.