Date Posted: 07/09/2025
Req ID: 44167
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number: 00038612

ABOUT US:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

ESSENTIAL QUALIFICATIONS:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years of relevant clerical, administrative and reception experience in a front-line position working in a busy office environment, working with databases, data entry and word processing and providing strong customer service.
• Experience with reviewing, preparing and processing financial documents.
• Experience working the Financial Information System (FIS) and/or other related financial systems.
• Experience creating and maintaining electronic and hardcopy filing systems, including but not limited to databases, spreadsheets; flyers, newsletters, website pages.
• Experience with arranging meetings and coordinating event logistics.
• Experience with assisting program application and admission process.
• Experience working with a diverse group including students, faculty, staff and donors.
• Strong MS Word, Excel, and database skills
• Excellent oral and written communication skills. Excellent interpersonal skills.
• Excellent front-line customer service skills.
• Excellent organization and time management skills and demonstrated ability to meet competing deadlines, high degree of accuracy; demonstrated professionalism and tact, ability to interact and communicate effectively with a diverse group including students, faculty, staff, donors; willingness to learn new methods, procedures, and programs.
• Demonstrated initiative, attention to detail and ability to work in a busy office. Proven ability to prioritize own work flow, and demonstrated ability to coordinate efficient administrative processes.
• Ability to remain calm, professional and solutions oriented in instances where event guests or general public may by demanding or challenging
• Ability to coordinate event logistics and perform event setup and closure , including but not limited to standing, bending, lifting and reaching etc.

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Liaising with contacts to ensure consistent administration procedures are followed
• Identifying and introducing variations to established administration processes
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents, generating standard financial reports, and collating and organizing data for various reports
• Determining logistical details and activities for events and/or programming
• Verifying that supporting documentation is attached to financial records beforeprocessing in FIS

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Accountable
• Cooperative
• Courteous
• Meticulous
  Closing Date: 07/18/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time